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7 <br />b.Serve as a clearinghouse for information about Orange County artists, arts <br />programs, facilities, organizations and institutions and to encourage public <br />awareness, utilization and support of such resources; <br />c. Administer the Grassroots Program and County funds which shall include the <br />responsibility to familiarize those interested in the arts with the guidelines <br />necessary for funding, advertise for applications at the start of each grant <br />cycle, review requests, award grants based on applicant’sability to meet the <br />necessary guidelines and conditions and being able to arrange matching <br />funds, mail award letters and checks, and secure proper documentation of <br />expenditures for inclusion in the County’s annual audit. <br />SECTION III:MEMBERSHIP <br />A. <br />Authority <br />1.North Carolina General Statute 153A-76 grants boards of county commissioners <br />the authority to establish advisory boards and to appoint members to and remove <br />members from those advisory boards. In acting on this authority the Orange <br />County Board of Commissioners hereby establishes certain general conditions to <br />which applicants and members of advisory boards should conform. <br />B. <br />Composition <br />1.The Orange County Arts Commission Board is composed of fifteen voting <br />members appointed by the Board of County Commissioners. <br />2.The Orange County Arts Commission Board has no appointed alternate <br />members. <br />3.The Orange County Arts Commission has no appointed ex-officio members. <br />4.No organization which is a potentialrecipient of County arts funding shall have <br />on the Orange County Arts CommissionBoardmore than two people who serve <br />on its board or staff. No person serving on the Orange County Arts Commission <br />shall vote or discuss an award by the Orange County Arts Commission to an <br />agency which they are a member. <br />C. <br />Organization <br />1.The Orange County Arts Commission’s office and files shall be lodged <br />organizationally within the Orange County Economic Development Department. <br />Staff support shall be provided by the Executive Director of Chapel Hill/Orange <br />County Visitors Bureau or their designee, except as may be otherwise arranged <br />by the County Manager from other departments and from the Triangle J Cultural <br />Resources Committee and the North Carolina Arts Council. <br />D. <br />Officers and Duties <br />1.The Executive Committee(Chair, Vice Chair and Secretary) shall tend to matters <br />affecting the Orange County Arts Commission Board which in the view of a <br />majority of the Executive Committee require action by the Orange County Arts <br />CommissionBoardbetween Commission meetings. No decision relating to the <br />receipt or disbursement of Orange County Arts Commission funds shall be made <br />by the Executive Committee. Any action taken and any correspondence initiated <br />by the Executive Committee shall be presented to the full Orange County Arts <br />CommissionBoardat the Commission’s next scheduled meeting. <br />2.Should the office of Chairperson or Vice Chairperson or Secretary become <br />vacant, the Orange County Arts CommissionBoardshall elect a successor from <br />its membership at its next regular or special meeting, and such election shall be <br />for the unexpired term of said office. <br />E. <br />Term <br />1.No board member who has served two consecutive three-year terms may be <br />reappointed until he or she has not served for one year. A vacancy in mid-term <br /> <br />