Agenda - 10-25-2012 - 2 - Laserfiche WebLink

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9 maintenance, increased materials, increased equipment use, breakage, and other costs that the County will or mayincur as part of this Agreement. SECTION THREE ANNUAL PAYMENTS HYAA shall pay County for this license at the rate of $3,000 annually for the use of the three Cedar Grove Park ball fields, and the use of Fairview Park ball field, as outlined here and through the term of this agreement. Fees are payable in advance. Such invoices shall be levied 90 days prior to commencement of period for which payment shall be madewithin thirty (30) days of receipt. SECTION FOUR TERM & TERMINATION THIS License Agreement shall be valid for aninitial period of one (1) year, beginning March 1, 2013. This term is renewable by County and HYAA upon mutual assent for an additional two (2) year term, up to two terms in advance prior to its natural expiration. County agrees to begin the process of renegotiation or renewal of the term in the summer of 2013, such that HYAA may know the intention of renewal by October 2013 for scheduling and planning purposes. HYAA shall provide the County with ninety days (90) prior written notice of its intention to renew the agreement. Previously-approved field usage reservations made by other entities prior to October 12, 2012, that may be in conflict with planned usage set forth in this Agreement, shall be honored and considered as exceptions to the Agreement. Either party may terminate this License Agreement at any time, without regard to payment periods by giving written notice to the other specifying the date of termination. County and HYAA shall provide the other party a minimum of sixty (60) days prior written notice of its intent to terminate this Agreementexcept during seasons for which HYAA already has scheduled and paid for activity, in which case the period of notice shall be the conclusion of he contracted playing season. SECTION FIVE HYAA CONTACT HYAA hereby provides County with the contact information of two (2) individuals whom County may contact during the hours in which HYAAis using the County ball fields to address any and all immediate issues that may arise in regard to this License Agreement. Notice by electronic mail shall be sufficient for purposes of this License Agreement. Any notice required by this License may be made by delivering said notice to both individuals listed below at either the physical or post office address provided or at the electronic mail address provided. Notice shall not be deemed to be delivered unless receipt is acknowledged by responsible parties. HYAA and County shall provide each other with an “emergency” contact phone number. Name: ________________________ Name: _________________________