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18 <br />Attachment B <br />estimate is available for this potential area – staff proposes to evaluate <br />this over the 2013 season. <br />The total projected County cost above, based on the usage in the proposed <br />$13,782 <br />agreement - and not including concessions revenue or costs - is . <br />Note – if the agreement is pursued for 2012, some of thesecosts will be incurred <br />in the current fiscal year (the term included four months of FY 11-12, from March <br />1– June 30). The costs identified above are not budgeted. If the agreement is <br />approved, staff proposes to closely track costs associated with the usage, and <br />would work with Financial Services to identify other funding to cover the new <br />costs through June 30, 2012.If concessions are provided by the County as <br />outlined above, a budget amendment to address revenues and expenditures for <br />concessions between March 1 and June 30 may be needed to cover the <br />remainder of the fiscal year. <br />If the agreement is approved, and costs are as projected, budget increases (or <br />augmentation of revenue) willbe needed for FY 2013-14 to address this usage. <br />3.Other Issues and Implications for the Future <br />The proposed use of the fields at Cedar Grove Park (and the clinic day at <br />Fairview Park) will create positive impacts by having the ball fields return to <br />playing use, for which they were intended and previously used (to a lesser <br />degree). <br />However, there are implications and other issues that should be acknowledged <br />and tracked during the first year of the proposed agreement in order to evaluate <br />impacts on the facilities in question – as well asimplications and impacts on <br />County policy and procedures going forward. <br />As previously noted, if the projected costs and revenues are accurate, <br />there will likely need to be a budget increase for Cedar Grove Park <br />operating and personnel budgets for FY 2013-14(or a revenue increase <br />from HYAA). <br />One challenge may be to ensure access for public use of the park (picnic <br />shelters, etc.) during the Agreement reservationperiod. The agreement <br />encourages HYAA users to carpool to save parking spaces. <br />Precedents – This agreement has the potential to be the harbinger of a <br />number of new similar requests for offline, non-reservation based facility <br />usage. Staff has not fully-examined the implications of these possibilities, <br />and recommends that, before considering any furthernew license <br />agreementsof this type, County staffdevelop an evaluation mechanism or <br />templateto determine whether such an agreement is beneficial, prudent <br />andcost-effective. <br />5 <br /> <br />