Agenda - 10-25-2012 - 2 - Laserfiche WebLink

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14 Attachment B To:Frank Clifton, County Manager From:David Stancil, Environment, Agriculture, Parks and Recreation Director Date:October 25, 2012 Re:Proposed HYAA License Agreement This summer, HYAA representatives and County staff began discussing the natureof a possible agreement for the use of ball fields at County parks. In September, HYAA submitted a proposed License Agreement based on the Eno River Farmers Market agreement template. The County Attorney’s office and staff from DEAPR have provided suggested changes, and on October 9 representatives from HYAA and the County came to basic understanding on a proposed License Agreement (attached) dated 10-15-2012. HYAA proposes to use all three ball fields at the County’s Cedar Grove Park from March 1 to July31, and then again from September 1 to October 31, in the following manner: Tuesday through Friday from 5:30 pm to 9:00 pm; Saturdays from 8:00 am to 4:00 pm; and Mondays from 5:30 pm to 9:00 pm for practices, until the HYAA “opening day” (approximately March 1 - early April, and September 1-15) Other days and times to be scheduled for practices, makeup games, tournaments, etc. HYAA also proposes to use the ball field at Fairview Park for one Sunday between March and November for skill clinics and community outreach, as well 1 as possible makeup days, clinics and practices as needed. The nature and scope of this agreement is substantially larger than any previous such agreement for use of recreation facilities at parks. As such, consistent with the Board of Commissioners’ direction in June, we have attempted to address 1 For purposes of this memo, the analysis of revenues and costs are focused on the planned regular usage at Cedar Grove Park, and does notattempt to account for the singular/occasional use at Fairview, which should generate far less cost. 1