Agenda - 10-25-2012 - 2 - Laserfiche WebLink

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10 Address: _______________________ Address: _______________________ ______________________________ _______________________________ Phone: ________________________ Phone: _________________________ Email: ________________________ Email: _________________________ SECTION SIX CONDITION OF CEDAR GROVE AND FAIRVIEW PARK FIELDS,WEATHER USAGE DECISIONS& COMPENSATION FOR DAMAGE HYAA shall clear the utilized baseball and softball fields and restrooms of all trash and debris at the end of each day into a designated solid waste container at Cedar Grove Park, supplied by the County. As there is no such container at Fairview Park, trash and debris will be bagged by HYAA and disposed of by HYAA at receptacles which HYAA has access to. HYAA agrees that it shall drag the utilized fields after each use (including the end of play for the day) with HYAA equipment except as provided in Section One (F) where the onset of dusk in Fall Season precludes this possibility. If either County or HYAA suffer occasional field maintenance equipment breakdowns, each party shall reasonably attempt make its equipment available to the other to assist in field preparation. The County agrees to maintain the grounds including restrooms, fields, fencing, bases, pitching mounds and rubbers and dugouts ensuring a safe environment. The County agrees to have all required fields freshly dragged, lined and painted 30 minutes prior to each game start time. HYAA will be responsible for lining and dragging of fields between games. HYAA will purchase and apply field preparation materials (such as “Plus- 5,” “Turface” or other like materials). In case of rain or other circumstances that impedes the County’s ability to line the field,HYAA will take responsibility for lining the field on that day. Example: If County staff lines the field at 4:30 PMand rain washes away the lines we realize staff has gone home for the day. Therefore if the field dries out before a 6:00 PM game time, and play is determined to be allowable, HYAA will then be responsible for the second lining. Final decisions on the availability of fields described herein, during or subsequent to rain events or adverse weather, will be made by the County Department of Environment, Agriculture, Parks and Recreation – in consultation with HYAA. Such decisions, to minimize field damage and maintain safe conditions, shall be made in consultation with a designated HYAA representative via a “walk-through” of the fields to be used prior to scheduled play. Efforts will be made to make such cancellation decisions in a timely manner which meets the interests of both parties. In February of each year, HYAA and County representatives shall meet for an annual “work day” at Cedar Grove Park to discuss the upcoming season, plan for service provision and go over conditions of use as described herein or in other County policies or ordinances. At the conclusion of each season, any damage beyond normal “wear and tear” standards to park ball fields or facilities outlined in this Agreement used by HYAA, and which are directly