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<br />1 <br />ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date:October 25, 2012 <br />Action Agenda <br />Item No.2 <br />SUBJECT: <br />PotentialLicense Agreement –Hillsborough Youth Athletic Association <br />DEPARTMENT:PUBLIC HEARING: (Y/N)No <br />Environment, Agriculture, <br />Parks and Recreation <br />(DEAPR) & CountyAttorney <br />ATTACHMENT(S):INFORMATION CONTACTS: <br />A)Proposed Draft License AgreementDavid Stancil, 245-2510 <br />B)Staff Memorandumand Table of John Roberts, 245-2318 <br />Anticipated Costs/Benefits <br />C)Map of Cedar Grove Park <br />PURPOSE: <br />To review a proposed draft license agreement for the use of baseball/softball fields <br />at Cedar Grove Park and Fairview Park by the Hillsborough Youth Athletic Association (HYAA), <br />including a proposed revised agreement with changes proposed by staff and the County <br />Attorney. <br />BACKGROUND: <br />The HYAA is a non-profit entity that began in the late 1960’s and <br />incorporated in 1976 to “offer the youth in the Hillsborough community an opportunity to <br />participate in a fun and safe baseball/softball program that: <br />•encourages a healthy balance between the recreational and competitive aspects of the game, <br />•emphasizes the meritorious values of teamwork, sportsmanshipand respect for all others <br />•promotes building the confidence and self-esteem of each player through encouragement and <br />praise, <br />•strives to develop in its players an understanding of the game relative to the age of the child, <br />and <br />•develops skills in each player throughinstruction and practice.” <br />HYAA operated youth baseball and softball programs in spring 2012 with 550 baseball <br />participants and 130 softball participants. A fall instructional league is also held, with around <br />230 baseball and 100 softball participants. <br />Over the past year, County staff hasperiodically engaged in discussions with HYAA <br />representatives about the possibility of working together on youth baseball and softball <br />provision.In June 2011, a proposed Memorandum of Agreement that would have allowed <br />HYAA to take over the County’s sanctioned Little League program (a program operated by <br />Orange County from 2005-2010) was presented to the HYAA Board, but was not considered <br />desirable and not accepted.One of the likely drawbacks to this agreement was the inability of <br />staff to waive or lower fees for field usage that have long existed in the County’s fee schedule <br /> <br />