Minutes 09-11-2012 - Laserfiche WebLink

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Diane Shepherd said that she is in constant communication with the retirees and she also meets with them individually during open enrollments. There are periodic mailings to retirees. There is also a listserv for retirees. Commissioner Jacobs said that during budget time this is out of sequence for healthcare since it is on a calendar basis and not a fiscal year basis. He asked if there was any way to get a plan for a year and a half to make it better coordinated with the other financials of the County. Clarence Grier said that this has been discussed, but the timing has been the issue. Mark Browder said that there could be a short plan year from January 1 St— June 30tn and then the cycle would be started at that point. There cannot be an 18-month plan, but only a short cycle and then a new one starting July 1St Commissioner Hemminger said that she would like to consider allowing a gap in the continuous service for retiree health insurance for people that have to take an extended amount of time off. Some employees have come back and she would like to consider this. Nicole Clark said that she would look into this. The next step is to bring this back with recommendations at the October 2nd meeting. Commissioner Foushee said that she would like to have more discussion on eligibility of the Board of County Commissioners for retiree health insurance. Commissioner Jacobs asked to get draft minutes on this item as soon as possible so that staff can follow up on these issues before October 2na 3. Report on Paperless Aqendas Greg Wilder made reference to revisions to agendas after the agendas have gone out and said that staff has taken the position that when they publish the agenda, the agenda is put out to all County Commissioners and to the public. Any changes, whether there are additions or deletions or changes to materials, it is a decision for the Board to make at the meeting and therefore, it is not under staff's authority to change agenda materials. It is now up to the Board to change the agenda. This is why there will be no updates to the agenda on the website until after the meeting occurs. Commissioner Yuhasz said that sometimes it is only changing agenda materials, and if there are multiple revisions, it is difficult to manage, particularly when the documents are in pdf format. Todd Jones said that there may be an interim solution, but there are challenges. Staff can look into this if the Board desires. Commissioner Gordon suggested figuring out how not to add to an agenda, unless it is an emergency. Donna Baker said that sometimes there are revisions to abstracts that are already out there and sometimes the revisions are a result of questions from the County Commissioners. Commissioner Jacobs suggested that a modification could be "subject to Commissioner approval," and there could be a vote at the beginning of a meeting on whether or not to accept a modified agenda item. Todd Jones said that there are some aspects of this process that are way more efficient then the way things used to be done. Commissioner Gordon said that sometimes email exchanges also need to be included in the record. Commissioner Jacobs agreed and said that email transparency is something the County Commissioners have not discussed, but it should be discussed.