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22 <br /> Orange County Page 4 of 6 <br /> Effective: January 1, 2006 <br /> The annual action plan includes recommended charge back rates to departments <br /> for vehicle operation costs and recommendations for the annual "Vehicle <br /> Replacement Report." <br /> 2. The annual plan identifies specific actions to be implemented, proposed and <br /> estimated time lines and responsibilities for implementation. <br /> 3. The action plan is submitted to the Board of Commissioners for review and <br /> approval, in coordination with the annual budget process. <br /> 4. The action plan is reviewed and updated annually along with evaluation of the <br /> previous year's performance during the annual budget process. <br /> H. Charge Back Rates <br /> As part of the annual budget process, vehicle cost charge back rates to departments <br /> are set each year. Among other things, these take account of fuel and repair costs and <br /> are designed to promote the use of alternatively fueled and fuel efficient vehicles. <br /> I. Vehicle Acquisition <br /> 1. The Purchasing and Central Services Director develops, communicates and <br /> maintains a written process for the systematic consideration of vehicle acquisition <br /> needs (whether new or replacement) and the decision-making as to the type of <br /> vehicle to be purchased, including whether it is an alternative fuel vehicle (which <br /> may include compressed natural gas, bio-diesel, hybrid gas/electric, etc.). Among <br /> other things, this process provides for the following: <br /> • Determination as to whether the vehicle needs to be acquired or replaced. <br /> • Determination as to whether an alternative fuel vehicle will meet the service <br /> needs. <br /> • Whether an alternative fuel vehicle that will meet the needs is available on State <br /> contract; or if not available on State contract otherwise available; or whether a <br /> retrofit of a standard fuel vehicle is an option. <br /> • Analysis of the costs of the alternative vehicle versus standard fuel vehicle <br /> • Report and recommendation to the County Manager on vehicle acquisition and <br /> replacement. <br /> • County Manager decision as to the specific vehicle to be acquired. <br /> 2. As part of the Item 11 process, Public Works prepares an annual "Vehicle <br /> Replacement Report" which includes recommended priorities for vehicle <br /> replacement. This report considers the following factors in prioritizing vehicle <br /> replacements: <br />