Agenda - 10-16-2012 - 5f - Laserfiche WebLink

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1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date:October 16, 2012 Action Agenda Item No.5-f SUBJECT:FY 2012-2013 Purchase of Vehicles through Vehicle Replacement Internal Service Fund DEPARTMENT:Financial and Administrative PUBLIC HEARING: (Y/N)No Services ATTACHMENT(S):INFORMATION CONTACT: Internal Service Fund Vehicle Listing Internal Service Fund FY2012-2013 Frank Clifton, 919-245-2300 BudgetClarence Grier,919-245-2453 PaulLaughton, 919-245-2152 Jeff Thompson, 919-245-2658 PURPOSE: To approvethe final list of County vehicles to be purchased through theVehicle ReplacementInternal Service Fund established with the FY2012-13 Budget. BACKGROUND: The2012-13Budgetestablishedthe Vehicle Replacement Internal Service Fund for County vehicle purchases. Internal Service Funds are an accounting device used to accumulate and allocate costs internally among the functions of the County.All County vehicle purchases willoccur through this fund instead of through departments’ operating budgets. The internal service fund centralizesall vehicle purchases, which will increase the effectiveness of vehicle cost and replacement monitoring. As the budget processconcluded, staffinformed the Board of County Commissioners(BOCC) that staffwould bring a final listing of the vehicles that the County proposes to purchasewithin the fund. Attached isthe finalized list of vehicles to be purchased. The list coincides with and outlinesthe vehicles approved in the FY 2012-2013 budget and the amounts to be funded with and without debt financing forthe BOCC’s consideration. The total amount of vehicles to be debt financed will be $640,503, and $54,470 of vehicleswill be purchased with auto property insurance claims funds received through September 30, 2012. The total dollar amount of the vehicles to be purchased will be$694,973. Additionally there is sufficient fund balance that can be considered as an option to purchase the vehicles. FINANCIAL IMPACT: The financial impact of the purchaseof the vehicle replacement vehicles is $694,973. RECOMMENDATION(S): The Manager recommends that the Board approve the purchase of the recommended vehicles based on the information aboveand the attached documents, and authorize staff to use available funds, fund balance and/or debt financing to purchase the vehicles.