ORD-2012-042 Refund of Funds to the County's Emergency Telephone Fund (911)

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on Freightliner. M2 cab & chassis at a cost of $214,090.68 eadh. The statute that authorizes a piggy-bacW'-bids requires that the entity advertise its intentions ten (10) days prior to a meeting in which the matter is to be considered. Orange County has fulfilled that requirement Some of the jurisdictions currently utilizing Excellance ambulances include: • Mecklenburg County, North Carolina • Parkwood Fire Department, North Carolina • Brunswick County, North Carolina • Mint Hill, North Carolina • Lexington Fire, Kentucky • Osceola County Fire, Florida. • Little Rock,Arkansas • Greenwood County, South Carolina The goal of this purchase is to create a tum-key solution'so that the ambulance arrives ready to go into service. These purchases include key pieces of equipment in addition to the ambulance. The radio systems are purchased, programmed, and drop-shipped to the ambulance manufacturer. Stretchers and stair-chairs are both critical equipment for lifting and moving patients over varied terrain and in different types of structures. This type of equipment is critical to the proper movement of patients to prevent injury to both patient and crew and reduces injury time and cost While some of the equipment included in this purchase is already available on the existing ambulances, some of the safety equipment and patient care equipment is new to the fleet — most notably the medical freezers, fluid warmers and equipment mounting. An additional package of 'equipment must be purchased to bring the existing seven ambulances up to the new configuration. FINANCIAL IMPACT: Funds for the purchase of the first three ambulances will come from the $1-2 million 911 funds that the Board approved setting aside in an Emergency Services Res&rve Capital Project for equipment, vehicles, and capital maintenance. At its November 17, 2009 meeting, the Board approved $50,000 from this reserve to refurbish the Revere Road facility as an EMS station, so $1,150,000 is currently available. Initial cost of this action, if approved by the Board, is approximately $670,000 to purchase the first three ambulances (including radios) plus $50,000 to purchase the patient care and safety equipment for the existing ambulances. RECOMMENDATION(S): The Manager recommends that the Board: 1. Approve the ongoing plan as proposed by Emergency Services and Fleet Management to strategically replace ambulances; and 2. Award the bid to Excellance, Inc. and authorize Emergency Services and Asset Management and Purchasing Services to proceed with the immediate plan to purchase the three ambulances from Excellance, Inc.; and 3. Approve funds up to $750,000 from the Emergency Services Reserve Capital Project, allocate this amount to the Emergency Services Departments capital budget section within the General Fund for the purchase, and approve the attached Capital Project Ordinance.