2012-358 Planning - NC Department of Transportation Grant Agreement (not final)

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4 a INSTRUCTIONS FOR EXECUTING GRANT AGREEMENTS PUBLIC BODY GRANTEES Included in this correspondence is an electronic file in a PDF format of the grant agreement(s) to be executed between the local grant recipient and the North Carolina Department of Transportation. 1. Print two copies of each agreement. Printing front and back will conserve paper and reduce package size. Please be consistent. Do not print one front and back and the other single sided. 2. The person officially authorized by resolution of the governing body to accept the department's offer of financial assistance should sign each agreement where indicated. The signature must be witnessed. Stamped signatures are not acceptable. 3. If your agency has a seal, affix the seal on the signature page where indicated. 4. Enter your agency's Federal Tax ID Number and Fiscal Year-End on the signature page. If applicable, complete the section on the table for Contract Administrators: For the Contractor: "If Delivered by US Postal Service" and "If Delivered by Any Other Means". Writing this information by hand is acceptable. 5. Do not date the agreements. This will be done upon execution by the department. 6. Return all copies within thirty(30) days to the following address. Please return the contracts and resolution if possible within 30 days. All other information sent via email does not have to be returned with the contract. Do not staple the contracts together. Use either large paper or binder clips. Mr. Charlie C. Wright Financial Manager NCDOT/PTD 1550 Mail Service Center Raleigh, NC 27699-1550 A fully executed agreement will be returned to you with an executed letter and budget. In the event the agreement(s) cannot be returned within thirty (30) days, please call me immediately at (919) 707-4674. Please note that the department cannot reimburse the grant recipient for any eligible project expenses until the agreements are fully executed.