Minutes 06-07-2012 - Laserfiche WebLink

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Commissioner Hemminger asked about the scholarship fund for camps, etc. Dave Stancil said that this is administered through the Social Services budget. From what he has heard, the funds have been used up and are in the budget for next year. Commissioner Jacobs said that he asked the Clerk for the minutes from the discussion in March and there were a number of Commissioners who spoke in favor of some kind of lease agreement for $500 annually. Dave Stancil said that this is underway and staff will be presenting to the Board of County Commissioners an update at the June 19th meeting. Commissioner McKee said that HYAA is growing and really needs more fields to use. He asked if there had been any conversations with HYAA about this. Dave Stancil said that the youth baseball is no longer being offered through parks and recreation, so there is no longer competition for fields. He said that he did prepare a draft memorandum of agreement and presented it to HYAA representatives that would have enabled them to find ways to meet the fees that are associated with field usage. The HYAA Board was not interested in pursuing that MOA. He has kept the dialogue open with HYAA and he can try and talk with them again. Commissioner McKee asked Dave Stancil to pursue HYAA again. Commissioner Yuhasz agreed and suggested HYAA compensate Orange County in other ways besides monetarily such as maintenance, etc. Commissioner Jacobs asked if the County Commissioners agreed to proceed with an agreement with HYAA similar to the farmer's market. The majority of the Board of County Commissioners agreed. Commissioner Gordon said that she would like to see what's involved as far as the costs, etc., before saying yes. Frank Clifton said that staff would have discussions and bring back a proposal to the Board for review and approval at a later date. • Economic Development Lisa Henty made reference to page 102. This budget remains flat. There is a small decrease this year. She made reference to page 104 and said that there is a summary on the '/4-cent sales tax. There is also an update on page 105 on the Piedmont Food and Agricultural Processing Center. There is a separate fund for the Visitor's Bureau, which also has the Arts Commission. This is on page 251. There is a projection for the occupancy tax to generate $90,000 this year. There will be a recommended fund balance appropriation of$150,000 to use for an advertising initiative for the Agri-Tourism program. Commissioner Jacobs asked about the transition to the 501(c)3 for the Piedmont Food & Agriculture Processing Center (PFAP) and Matthew Roybal (PFAP Manager) said that the hold-up for transition was the last board member to be appointed by Durham County. Once the individual is appointed, the board will meet for the first time as an assembled board. County Attorney John Roberts is helping with the incorporation paperwork. He hopes that it will be filed within the next 30 days. Chair Pelissier asked about increasing staff due to increased clients and Matthew Roybal said that there will need to be additional staffing, but incorporated within next year's budget. Laurie Paolicelli, Director of Chapel Hill/Orange County Visitors Bureau, gave an update on Agri-Tourism. There will be a page in Chapel Hill Magazine dedicated to Agri- Tourism. • Health Department (including Fee Schedule change requests)