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ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: September 18, 2012 <br /> Action Agenda <br /> Item No. 5-h <br /> SUBJECT: Amendment to Hobbs, Upchurch & Associates Contract: Buckhorn-Mebane <br /> EDD Water and Sewer Extension Project— Phase 2 <br /> DEPARTMENT: Planning PUBLIC HEARING: (Y/N) N <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> 1. Original Hobbs, Upchurch & Associates Craig Benedict, Planning Director, 245- <br /> Contract, including Amendment#1 2592 <br /> Kevin Lindley, PE, Staff Engineer, 245- <br /> 2. Contract Amendment#3 <br /> 2583 <br /> a. Original Buckhorn-Mebane Bidding and <br /> Construction Management Proposal <br /> b. Revised Construction Management and <br /> Inspection Costs <br /> 3. Map of Project Area <br /> a. Water <br /> b. Sewer <br /> PURPOSE: To approve Contract Amendment #3 to the Hobbs, Upchurch & Associates (HUA) <br /> contract for design of water and sewer utilities in the extended Efland-Buckhorn-Mebane <br /> Economic Development District (EDD) area. <br /> BACKGROUND: This amendment will add construction-phase engineering management, <br /> contract administration and inspection to the original contract. Orange County contracted with <br /> HUA in November 2010 to provide design and permitting for water and sewer infrastructure in <br /> the Buckhorn EDD area (Attachment 1). <br /> On August 3, 2012, HUA sent Orange County a proposal for bid coordination, construction <br /> management and inspection for the Buckhorn-Mebane Phase 2 Utilities project (Attachment 2a <br /> included to describe the scope of work proposed). The BOCC approved Contract Amendment <br /> #2.1 to add the bid coordination portion of this proposal to HUA's original contract at the <br /> September 6, 2012 regular meeting. At that time, County staff was still in negotiation regarding <br /> the construction administration and inspection portion of the HUA proposal. The result of this <br /> negotiation was a reduced anticipated construction administration cost, which is shown in <br /> Attachment 2b, and will replace the amounts shown in Attachment 2a for construction <br /> administration and inspection. <br /> As a summary, the following is the list of amendments and amounts for this contract to date: <br /> Original contract (11/2010) $192,000 <br /> Gravity design option $ 8,000 <br />