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52 <br /> Appendix B: IT Governance re 2 <br /> The IT Governance Council (ITGC) will coordinate all Orange County IT projects through a managed <br /> process. At any given time, there are projects of various size and complexity levels being evaluated, <br /> planned, or worked on throughout the County. Different projects are at different stages of their <br /> lifecycle and require different levels of involvement from the various Information Technology (IT) and <br /> functional project team members. The ITGC should include standing members: the County Manager <br /> or Assistant County Manager, the HR director, the Financial Services Director, the Emergency <br /> Management Services Director, the CIO, and ad hoc members: two additional County department <br /> heads appointed by the standing members. <br /> Among the many benefits of coordinated project governance is the increased ability of Business <br /> Stakeholders, IT Staff, Project Managers, and Subject Matter Experts to monitor project progress and <br /> resources. Additionally, coordinated project governance provides management with a single, <br /> comprehensive list of projects requested and underway. <br /> The proposed management processes involve: <br /> 1. Initial Request to IT Governance Council (ITGC) for IT Project Approval <br /> 2. Technical review by Technical Subcommittee, including resource and support requirements <br /> 3. ITGC review and approval of project for Goal Alignment based on County priorities <br /> a. Determination of funding availability, if requested without funding source <br /> 4. Allocation of IT Project within Project Schedule, based on prioritization ranking <br /> The following diagram outlines the IT Project Approval Process. <br /> IT Project Submitted to <br /> ITGC for Approval <br /> Funding Secured 1 Funding Needed <br /> 1,..m,,..mmmmmmmmm4lmmmmmmm,,,,mmmmmmmmrtimmm,,,,mmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmm oes, 1,..,,,.mmmmmmmmmmmmmmmrtimmm,,,,mmmmmmmmmmmm,,,,mmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmm <br /> m uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuumm uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu„„, 44'4' muuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuw <br /> W 44 Yes Evaluate Project for <br /> Evaluate Project for No W4y44 <br /> W4444 <br /> mrta <br /> Waa <br /> technical veracity, � � Requires W4y4gW4y44 technical veracity, <br /> funding? <br /> internal technology w4 w444W4444W444 internal technology <br /> 444 <br /> alignment and support w4"4W°444 � alignment and support <br /> requirements a w44w4y4y444 requirements <br /> IT Project Approval Funding Availability <br /> or Rejection <br /> Determined <br /> IT Project Schedule <br /> based on prioritization <br />