Minutes 05-24-2012 - Laserfiche WebLink

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Frank Clifton said that UNC is doing the Information Technology Strategic Plan and that it will probably come through this fall. Commissioner Yuhasz asked about the taxation software and if Todd Jones had any comment on its reliability. Todd Jones said that North Carolina taxation law is very different from other states, so the market for software that can operate well in North Carolina is very small. He thinks that the decision that was made at the time was based on the information that they had. He still feels that this was the best decision that could have been made. It is the same software used by Mecklenburg, Wake, Guilford, and ten to fifteen other counties. He is working to make sure the shortcomings are addressed. Commissioner Gordon asked if the County had any leverage to correct the unreliable software. She said that this is unacceptable. Todd Jones said that the software is owned by the NCACC, so this is not a traditional private vendor. The maintenance and enhancements are managed by a private firm. Commissioner Gordon asked that this be pursued aggressively. Commissioner Jacobs made reference to page 26 in the CIP, where it says that capital outlay is $0, but there is another whole part of the budget where there is almost $1 million. He said that this year's budget is almost double last year's. Todd Jones said that the difference is that there is $250,000 for the ILS system for the library and an extra $200,000 to upgrade the older systems to Windows 7, etc. There are still 450 machines that have older software. Commissioner Jacobs said that he is not comfortable with moving forward with the Information Technology requests when there is not an Information Technology strategic plan. Commissioner Gordon said that she wants to push the NCACC about this software unreliability. Commissioner Foushee said that this has been high on NCACC's agenda for the past year. Commissioner Yuhasz said that the County Commissioners need to get a better sense of what this issue is regarding the reliability of the software. • Board of County Commissioners This was on page 59. The total expenditure budget is $677,431, which is an increase of$80,000. There are three things contributing to the increase — contract for codification, which is the UDO compilation that is $25,000; a proposal for a contract for Sound Advice, which is audio and visual support for up to 70 meetings, which totals $37,450; and there are a few additions in the line items, specifically related to operations. Clerk to the Board Donna Baker clarified the contract for Sound Advice. She asked the County Commissioners to please consider web-streaming all meetings. This would cost about $60,000 and it is not in the recommended budget, but she would like the Board to consider this. Commissioner Yuhasz said that he thinks all meetings should be web-streamed. Donna Baker said that she got an estimate to upgrade this room for technology and it was approximately $80,000. Commissioner Jacobs suggested phasing it in and doing the most important meetings first. • Planning and Inspections and Orange Public Transportation with Efland Sewer (including Fee Schedule change requests)