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b. The County reserves the right to access and disclose contents of employees' and County <br /> Commissioners' emails messages. <br /> c. The County Attorney and the Human Resources Director, and the Staff Attorney and <br /> Organizational Development Manager working under the supervision of the County Attorney <br /> and Human Resources Director shall have the authority to search and review emails of all <br /> employees and County Commissioners using the County network. <br /> d. Designated Information Technologies staff shall have administrative access to the email <br /> archives. <br /> e. All employees may search and review all emails generated or received by the employee and <br /> stored in the archival system. <br /> f. Access to all archived emails shall be limited to the"Read Only"mode. <br /> g. Search and review of employees' and Commissioners' archived emails by the County's <br /> Attorney's Office, the Human Resources and Information Technologies Deaprtments shall be <br /> prompted by a legitimate and documented business need for the information in the archived <br /> emails, such as a public records request, disciplinary action,Arcmail training, system <br /> maintenance by the Information Technologies Department. <br /> h. The unauthorized viewing and/or retrieval of another person's emails and other forms of <br /> electronic trespassing are prohibited. <br /> 4. Disclosure <br /> a. Employees shall maintain confidentiality of all information exempt from disclosure pursuant to <br /> the North Carolina Public Records Act and the Health Insurance Portability and Accountability <br /> Act(HIPAA)and obtained through a search of archived emails. <br /> b. Nothing in this policy shall prohibit law enforcement officials from examining email messages <br /> in the course of an ongoing internal investigation of civil or criminal activity for alleged use or <br /> misuse by a County employee or County Commissioner. <br /> c. Any conduct which violates this policy may result in disciplinary action up to and including <br /> dismissal. <br /> This policy shall be reviewed annually and updated as needed by the Attorney's and Manager's Offices <br /> Adopted ali"Son,t day of Aug st 2012. <br /> Frank Co anager <br /> 2 <br />