Minutes - 20060124 - Laserfiche WebLink

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in the machines to make them accessible to the owners of the machines and a limited basis to the Boards of Elections. Commissioner Gordon said that there is a reason that they want three optical scan machines for each of the County's three one-stop voting sites, which is that you need three machines to tabulate the precincts separately because there is a limit of 18 precincts. She asked if the Board of Elections wanted these machines in order to separate the precincts. Rod Visser said that the County BOE did not address this specific point and they will take this question back. Pat Sanes said that if you want the statistics, you have to have the three machines on election night. But they do have a 60-day timeframe after that to get the stats. Rod Visser said that he would like to discuss this with Carolyn Cates and the BOE and see if there are different ways to configure it. He would like to work it out with the grant money available. Commissioner Gordon said that she would like to authorize staff to go up to the amount of $649,744 if it is necessary to have the three optical scan machines for each of the one-stop voting sites. She would like to be able to transport the machines after the one-stop voting is done. A motion was made by Commissioner Gordon, seconded by Commissioner Halkiotis to accept the Board of Election's recommendation to acquire optical scan and AutoMark voting equipment (with the inclusion of the three optical scan machines for each of the three one-stop voting sites that may cost up to $649,744}; approve the acceptance of the grant award; and authorize the Manager or his designee, and/or whomever the State Board of Elections may subsequently specify as the appropriate signatory, to execute all documents necessary to the acquisition, installation, and implementation of the new voting equipment. VOTE: UNANIMOUS b. Fire and Rescue Service Study Proposal Award The Board considered awarding a contract for a Fire and Rescue Assessment and Plan from Sage Consulting Group from Raleigh, N.C. at a cost of $25,000, and authorizing the Purchasing Director to execute the necessary paperwork. Rod Visser said that last May, the County Commissioners held a work session and they talked about the desirability to find out how Orange County provides fire and rescue services, particularly volunteer. The Board authorized a study and scope of work, which became a Request for Proposal. He said that the proposal from Sage Consulting Group could be accomplished within the budgeted funds that the County Commissioners appropriated in the 2005-2006 budget. EMS Director Jack Ball said that they identified the three vendors and did phone interviews and background checks. Based an the interviews and background checks, each of the committee members submitted the ranking and it was unanimous for Sage. He said that there were also glowing reports from other jurisdictions that had used Sage for similar work. Commissioner Carey made reference to page 12 where it is estimated to take approximately 200 billable hours. He asked if the consulting group would stop billing after 200 billable hours. Jack Ball said that $25,000 is the cast for the actual expense and Sage said that they could do this in 200 hours. Commissioner Gordon said that she thought they were going to include emergency evacuation procedures. Jack Ball said that they would discuss with Sage to include this. He said that FEMA has came out with additional funding for looking at mass evacuations and Homeland Security has come out with a study that they are requesting to add to this study. He said that, in reference to the evacuation plans, they have had four meetings with their partners in identifying evacuation routes, how to plan far fuel, etc. The Emergency Management Specialist has also met with several of the transportation industries. They have also contacted