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<br /> 19,514 linear feet of 8 inch gravity sewers with a 250 G.P.M. Pump Station and 2,460 linear feet
<br /> of 6 inch ductile iron-force main to serve the Efland Community. Bids for this project were
<br /> advertised and received one June 23, 2011. Nine bidders submitted responses-to the solicitation
<br /> including Triangle Grading-&-Paving_
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<br /> B.1,b: To consider a Resolution awarding the construction contract for Central Efland Phase 2
<br /> and North Buckhorn sewer system extensions to J. F. Wilkerson Contracting Company_
<br /> _BACKGROUND: Bids were received for this-project (Project No. CS3-70884-01, STAG Project
<br /> No,XP-95456511-0) on June 23, .201:1. After a period of review of the bid documents by the .
<br /> County's engineering consultant, Coulter, Jewell, Thames, and due diligence investigation by
<br /> County staff, J.F. Wilkerson Contracting -Company was- determined to be a responsive,.
<br /> responsible bidder for this project. With the agreed to withdrawal of Triangle Grading &
<br /> Paving's bid, J.F. -Wilkerson. Contracting Company- becomes the lowest, responsive and
<br /> responsible bidder for this project.
<br /> Because this project is funded by- both.an EPA Special Appropriations Grant and a State
<br /> Revolving-Fund Loan, the State Construction Grants & Loans (CG&L) office must review the bid
<br /> documents and other information regarding the project prior to issuing an "Authority to Award"
<br /> notice to the County. The deadlines imposed_by the•SRF Loan process required that Orange
<br /> County be issued the "Authority to Award" from the State CG&T. office on or before August 1,
<br /> 2011., or risk losing the S-RF Loan-funds. As a part of the Project Bid Information packet, the
<br /> CG&L office typically requires that the governing board adopt a Resolution of Tentative Award,
<br /> which says the board intends to award the contract to the lowest, responsible, responsive
<br /> bidder once given the "Authority to Award"from the State.
<br /> in this case, however, the BOCC was on summer breaks when the bids came in. This meeting
<br /> is the first opportunity available for the Resolution of Tentative Award. The CG&L office has
<br /> granted the County a variance from its normal procedure by allowing'the BOCC to adopt the
<br /> Resolution of Award now, after the Authority to Award had been issued by the State-on August
<br /> 1, 2011. Therefore, the Resolution before the Board is a Resolution of Award rather than a
<br /> Resolution of Tentative Award because the State has already reviewed the contractor choice
<br /> and issued the Authority to Award.
<br /> This Resolution, along with the actual contract and supporting documents, will be submitted to
<br /> the State CG&L office for review. Submission and approval of the contract documents and this
<br /> Resolution are required in order to meet the next funding deadline on September 1, 2011.
<br /> J.F. Wilkerson submitted the lowest responsible bid that was responsive. A copy of the
<br /> tabulation is Attachment 3. The Resolution of Award is Attachment 4. If the Board awards this
<br /> bid, a notice to proceed will be issued in mid-September with an estimated completion date of
<br /> December 2012.
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<br /> B-5 RELATED ALTERNATE 'OUTFALL' ENGINEERING DESIGN
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