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001 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: August 21, 2012 <br /> Action Agenda <br /> Item No. 5-n <br /> SUBJECT: Efland Phase 2/Buckhorn Sanitary Sewer Project Update <br /> DEPARTMENT: Asset Management Services; PUBLIC HEARING: (Y/N) No <br /> Planning <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> 1) August 23, 2011 Abstract Jeff Thompson, 919-245-2658 <br /> 2) State Approval of Gravity Outfall Craig Benedict, 919-245-2592 <br /> Loan Kevin Lindley, 919-245-2583 <br /> PURPOSE: To provide the Board a project status of the Efland Phase 2/Buckhorn sanitary <br /> sewer project and change order cost reconciliation associated with the State approved <br /> deepening of the Brookhollow Road Lift Station ("BRLS"). <br /> BACKGROUND: On August 23, 2011 the Board awarded the general construction contract for <br /> this project to J.F. Wilkerson Contracting Company of Morrisville, North Carolina. Construction <br /> began soon thereafter. Sanitary sewer line work for the entire project is nearly 95% complete. <br /> On August 23, 2011, the Board also authorized the Manager to pursue planning for an <br /> additional gravity sewer outfall connection between the new BRLS and the end-of-life McGowan <br /> Creek Lift Station ("MCLS"), due mainly to the availability of surplus State Revolving Loan funds <br /> within the project account because of the attractive construction bid well under the estimated <br /> construction cost. The August 23, 2011 abstract and its relevant section B-5 ("Relevant <br /> Alternate Outfall Engineering Design") is provided as Attachment 1. This strategy would <br /> effectively eliminate the need for a new MCLS lift station estimated to cost $400,000 and would <br /> open up a larger section of the Efland Economic Development District to development through <br /> the availability of sanitary sewer services. <br /> In March 2012, the State approved the allocation of State Revolving Loan funds in the amount <br /> of $755,450 for the gravity outfall connecting the end-of-life McGowan Creek lift station to the <br /> new BRLS (note Attachment 2, "Clean Water State Revolving Fund — Notice of Intent to Fund" <br /> dated March 29, 2012). The State granted the County the loan funds for the outfall project on <br /> the merits of the County's application and the apparent loan surplus available for construction <br /> after bid opening of the original project. <br /> On July 17, 2012 the State granted final design approval on the deepened Brookhollow Road <br /> Lift Station ("BRLS"), a step necessary to provide the capacity for the gravity outfall project. <br /> With these design approvals, the Contractor, JF Wilkerson, is preparing final pricing on the <br /> approved design and will be submitting proposed change orders to the Manager in the near <br /> future. In an effort not slow down the project, the County Manager authorized the continuation <br />