Minutes - 20051018 - Laserfiche WebLink

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The Board considered approving an agreement with Jeff Thompson through LEDAHF, Inc. to provide construction management services for the Southern Orange Senior Center, subject to approval of the County Attorney and staff, in the amount of $35,000, plus reimbursable expenses; and authorizing the Chair to sign on behalf of the Board. John Link said that they are asking the County Commissioners to approve an agreement with Jeff Thompson as project construction manager for the Southern Orange Senior Center project. Purchasing and Central Services Director Pam Jones said that they have several projects on board and this is the first time that they have had a construction manager outside of a staff person. On the second page of the abstract, it outlines the general duties that Jeff Thompson will be doing, and she reviewed this information. He will provide on-site construction management for Orange County and he will attend all of the meetings in place of the owner (Orange County) and will represent Orange County. This is a $35,000 contract and will be funded from the project management account, which was $100,000 set aside in the general fund budget - $60,000 for school projects and $40,000 for County projects. Commissioner Halkiotis said that he endorses this. He has seen good and bad construction managers and he would like to see, as Jeff Thompson begins the work, some type of electronic communication that automatically comes to the County Commissioners, which would include minutes of the construction meetings and a digital photo history of the project. He wants to do this in a paperless way. Commissioner Jacobs agreed with Commissioner Halkiotis and said that the mare they can document the process, the more they can evaluate this process of using an outside construction manager. Commissioner Gordon asked about the team providing the services and how this position would fit in. Pam Jones said that they would outline this information at a later time. Commissioner Gordon made reference to the agreement for project management services on page four, #5 and Cast and Expenses. She read the last line: "All reimbursement requests will be combined and diluted with all other Project Work contracted between the Client and LEDAHF (i.e., the Triangle Sportsplex and the Central Orange Senior Center Project)." She asked what this meant and Pam Jones said that Jeff Thompson would split the costs between the two projects. Commissioner Gordon said to spell that out in the agreement. A motion was made by Commissioner Halkiotis, seconded by Commissioner Jacobs to approve an agreement, with corrections, with Jeff Thompson through LEDAHF, Inc. to provide construction management services for the Southern Orange Senior Center, subject to approval of the County Attorney and staff, in the amount of $35,000, plus reimbursable expenses; and authorize the Chair to sign on behalf of the Board. VOTE: UNANIMOUS c. Orange County Soccer Center Site Plan ReyisionlElectrical Easements The Board considered: 1) revision of the concept plan site plan approval far the proposed Orange County Soccer Center (OCSC} in order to allow Duke Power Company to install sub-feeder distribution power lines above ground in the Buckharn Area EDD; and 2) granting Duke Power Company easements on the OCSC property, the aboveground one of which to be generally parallel to the western property line, to allow for installation of aboveground sub feeder distribution lines; authorizing the County Manager and County Attorney to finalize the precise location of the easements; and authorizing the recordation of the easement document. John Link said that about two weeks ago, he, Commissioner Halkiots, Chair Carey, Planning Director Craig Benedict, and other staff met with OCS officials, Duke Power, and Piedmont Electric to work on an alternative that would provide underground electrical service to the new middle school, while at the same time allowing the intent of the special use permit