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f� <br /> Language Access Plan <br /> Orange County Housing,Human Rights and Community Development Department <br /> The purpose of this Policy and Plan is to ensure compliance with Title VI of the Civil <br /> Rights Act of 1964, and other applicable federal and state laws and their implementing <br /> regulations with respect to persons with limited English proficiency(LEP). Title VI of <br /> the Civil Rights Act of 1964 prohibits discrimination based on-the ground of race, color <br /> or national origin.by any entity receiving federal financial assistance. Administrative <br /> methods or procedures,which have the effect of subjecting individuals to discrimination <br /> or defeating the objectives of these regulations,are prohibited. <br /> In order to avoid discrimination on the grounds of national origin,all programs or <br /> activities administered by the Orange County Housing,Human Rights and Community <br /> Development Department must take adequate steps to ensure that their policies and <br /> procedures do not deny or have the effect of denying LEP individuals with equal access <br /> to benefits and services for which such persons qualify. This Policy defines the <br /> responsibilities the agency has to ensure LEP individuals can communicate effectively. <br /> This policy and plan is effective September 30,2010. <br /> L Scope of Policy <br /> These requirements will,apply to the Orange County Housing,Human Rights and <br /> Community Development Department(herein referred to as"the agency")including <br /> subcontractors,vendors,and subrecipients. <br /> The agency will ensure that LEP individuals are provided meaningful access to benefits <br /> and services provided through contractors or service providers receiving subgrants from <br /> the agency. <br /> II. Definitions <br /> A. Limited English Proficient(LEP)individual—Any prospective,potential, or <br /> actual recipient of benefits or services from the agency who cannot speak,read, <br /> write or understand the English language at a level that permits them to interact <br /> effectively with healthcare providers and social service agencies. <br /> B. Vital Documents—These forms include,but are not limited to,applications, <br /> consent forms, all compliance plans,bid documents,fair housing information, <br /> citizen participation plans,letters containing important information regarding <br /> participation in a program;notices pertaining to the reduction,denial,or <br /> termination of services or benefits,the right to appeal such actions,or that require <br /> a response from beneficiary notices advising LEP persons of the availability of <br /> free language assistance,and other outreach materials. <br /> I <br /> i <br /> I <br /> 1 <br /> I <br />