2012-184 DEAPR - NC Dept of Cultural Resources for Hollow Rock Access Area/New Hope Preserve Phase II

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. ^ terminated prior ho the expiration ofthe Grant Contract period, the Grantee shall complete a final accounting report, submit a final request for reimbursement, and return any unearned advanced funds to the Agency within thirty(3O)daysoftheE;nantCpntnunttenninationdoto. Achmckh»ranyuneornmd advanced funds must be attached to the report. The Agency shall have no obligation for payments based on expenditure reports submitted later than thirty(30)days after expiration or termination of the Grant Contract period. Further details on administration of grant funds, reimbursement, and financial documentation are found in the Grantee Handbook for Federal Historic Preservation Fund Grant Projects, which inincorporated bv reference in this Grant Contract onif fully set forth herein. 11.Contract Administratom: All notices permitted or required to be given by one Party to the other and all questions about the Grant Contract from one Party to the other shall be addressed and delivered to the other Party's Contract Administrator. The name, post office address, street address, telephone number, fax number, and email address of the Parties' respective initial Contract Administrators are set out below. Either Party may change the name, post office address, street address, telephone number, fax number, or email address of its Contract Administrator by giving timely written notice to the other Party. For the IF DELIVERED BY US POSTAL SERVICE IF DELIVERED BY ANY OTHER MEANS Michele P. McCabe, Grants Coordinator Michele P. McCabe, Grants Coordinator State Historic Preservation Office State Historic Preservation Office 4617 Mail Service Center Archives and State Library Building Raleigh, NC 27699-4617 109 E. Jones St., Room 264 Raleigh, NC 27601 Telephone: 919-807-6582 Fax: 919-807-6599 For the Grantee: IF DELIVERED BY US POSTAL SERVICE IF DELIVERED BY ANY OTHER MEANS Rich Shaw, Land Conservation Manager Rich Shaw, Land Conservation Manager Orange County Department of Environmental, Orange County Department of Environmental, Agriculture, Parks and Recreation Agriculture, Parks and Recreation PO Box 8181 306 F Revere Road Hillsborough, NC 27278 Hillsborough, NC 27278 Telephone: 919-245-2514 Fax: 919-644-3351 12. Disbursements: As a condition of this Grant Contract, Grantee acknowledges and agrees to make disbursements in accordance with the following requirements: a, Implement adequate internal controls over disbursements; b. Pre-audit all vouchers presented for payment to determine i Validity and accuracy of payment ii. Payment due date iii. Adequacy of documentation supporting payment iv. Legality of disbursement; c. Assure adequate control of signature stamps/plates; d. Assure adequate control of negotiable instruments; and e. Implement procedures to insure that account balance is solvent.