2012-184 DEAPR - NC Dept of Cultural Resources for Hollow Rock Access Area/New Hope Preserve Phase II

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and addresses of property owners will be provided to the Agency Representative by the consultant and/or Grantee Contract Administrator. 6. Conflict of Interest Policy: The Grantee shall file with the Agency a copy of Grantee's policy addressing conflicts of interest that may arise involving the Grantee's management employees and members of its boards, commissions, and governing body. The policy shall address situations inwhich any of these individuals may directly or indirectly benefit, except as the Grantee's employees or members of its boards, commissions, or governing body, from the Grantee's disbursing of grant funds and local matching funds and shall include actions to be taken by the Grantee or the individual, or both, to avoid conflicts of interest and the appearance of impropriety. The policy shall be filed before Agency may disburse the grant funds, unless the Grantee is covered by the provisions ofN.C.CS.S. 180A- 479.11 and 14-234. (N.C.{S.S. 148C-6-23(b)(2007)) 7- Statement mfydo Overdue Tax Debts: Grantee's sworn written statement pursuant hz N.C.G.S. 143C- 6-23(c), stating that the Grantee does not have any overdue tax debts, aa defined bvN.C.G.G. 1O5- 243.1, at the federal State, or local level, is attached as Attachment F. Grantee acknowledges that the written statement must be filed before Agency may disburse the grant funds. 8' Reversion mfUnexpended Grant Funds: Any unexpended grant funds shall revert bo the Agency upon termination of this Grant Contract. | 9. Reporting Requirements: The Agency has determined that this contract is subject to the reporting requirements described on the attached Notice of Certain Reporting and Audit Requirements, Attachment G, but does not include any non-State entity subject to the audit and other reporting requirements ofthe Local Government Commission. 10' Use w0Funds and Payment of Grant Funds: The Grantee agrees bz match the grant with funds from nonfederal sources (except that Community Development Block Grant funds may be used to match the grant)within the grant period, to use grant and matching funds or services for the purpose specified in this Grant Contract, and to furnish such reports and documentation, financial or otherwise, as may be specified by the Agency and state and federal law. The total amount paid by the Agency to the Grantee under this Grant Contract shall not exceed $16,000.This amount consists of$-0-in State funds and$15,000 in federal Historic Preservation Fund grant funds (CFDA# 15.904). The Grantee's matching requirement ia$10.000. which shall consist of- Cash: $10°000 The total Grant Contract amount, comprising hadanm| grant funds plus Grantee's matching contribution, The Agency agrees to payment of grant funds on a reimbursement basis. Reimbursements will consist of a maximum of sixty percent of allowable project costs, in accordance with the actual grant/match ratio. Each time the Grantee requests reimbursement from the Agency, project expenditures, both federal grant and matching share, shall be documented by copies of signed contracts, front and back of canceled (or certified)checks or computer printouts, invoices approved by the HPO project specialist and marked paid by the Grantee, and timesheets attached to a cover letter addressed to the Agency's Contract Administrator. Upon request the Agency may advance the Grantee up to twenty-five percent of the grant funds. After satisfactory documentation of this advance, along with the required matching share, the Grantee may request additional advances for up to seventy-five percent of the grant award. The remaining twenty-five percent of grant award will be payable only after satisfactory project completion. All payments are contingent upon fund availability. The Grantee shall complete a final accounting report and submit a final request for reimbursement to the Agency within thirty(30)days of the expiration of the Grant Contract period. If this Grant Contract is