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6/5/2012 3:34 PM (GMT) From: ORANGE COUNTY PURCHASING 919-644-3324 To: 19198448339 Page 2 of 23 <br /> ORANGE COUNTY FINANCIAL SERVICES <br /> Clarence Grier, Financial Services Director <br /> 200 South Cameron Street, Post Office Box 8181 • Hillsborough, NC • 27278 <br /> Phone: 919-245-2450 • Fax: 919-644-3324 <br /> REQUEST FOR PROPOSAL #5185 <br /> WASTE DEBRIS HAULING AND REMOVAL FIRMS TO COLLECT and DISPOSE OF WASTE FROM ILLEGAL <br /> WASTE DUMP SITES LOCATED ON PROPERTIES WITHIN 3/4 MILE RADIUS FROM THE ORANGE COUNTY <br /> LANDFILL <br /> To Interested Firms: <br /> The purpose of this RFP is to select a vendor or vendors to collect and dispose of miscellaneous trash and debris <br /> on properties that request a one-time (free) neighborhood collection/cleanup funded by the Orange County Solid <br /> Waste Enterprise Fund. The County recently submitted a letter of solicitation to each property owner within % <br /> mile of the Orange County Landfill (Map Attached) indicating the availability of this one time service. Property <br /> owners are required to formally respond to a County registered letter notice of this cleanup/collection program <br /> request within 90 days from the confirmed delivery of the letter. It is the County's objective that all <br /> cleanup/collection activities be completed by November 1, 2012. <br /> Each participating property owner is required to sign a release of liability and agree to the conditions of the <br /> county's offer. The waste materials in question were placed there either by individual property owners or the <br /> general public to illegally dispose of refuse/debris rather than using the nearby landfill or convenience center. All <br /> waste will be delivered to the Orange County Landfill at no charge. Clean metal, scrap tires and appliances will <br /> be required to be separated for delivery to the Landfill for recycling. To the extent possible, yard waste will also <br /> be kept separate when practicable, based on consultation between county staff and collection contractor. <br /> It is anticipated that as requests are received County staff will seek the proper authorization documentation from <br /> the property owner, visit the site to evaluate the conformity to County eligibility conditions (i.e. access, etc.) and if <br /> deemed acceptable, placed on the contractor(s) list as approved for scheduling cleanup/collection. Contractor(s) <br /> will be able to preview each County approved site prior to scheduling cleanup/collection of materials so that any <br /> questions or concerns may be addressed and personnel and equipment resources determined so that the <br /> collection firm may prepare a cost estimate for a specific parcel. It is anticipated that the only materials that will <br /> be collected will be materials that can be safely be collected and delivered to, and are currently permitted to <br /> accept, at the Orange County Landfill and Recycling Facility, located nearby on Eubanks Road. <br /> County staff will work closely with Contractor to develop safe and cost-efficient collection strategies, to determine <br /> necessary access, to coordinate with property owners with regard to what can and cannot be collected and to <br /> address any other issues that may arise. County staff will make final decisions on acceptability of materials for <br /> collection, access issues and separation requirements. <br /> Attachment 2 is a description of cleanup program as approved by the Board of County Commissioners. <br /> Attachment 3 is a draft services acireement. <br /> Attachment 4 are photos of some of the sites to be cleaned up <br />