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v. Procedures and Guidelines when the Provider Accepts a Translation <br /> Assignment: <br /> 1. When asked to translate from English into the second language, the <br /> Translator shall review the original English version and request any <br /> clarification from County staff prior to translation. <br /> 2. As needed, the Translator will discuss with County staff <br /> recommendations to improve the utility and cultural appropriateness of <br /> material for the target audience prior to translation. Upon consultation <br /> with Translator, County staff may choose to modify the English version <br /> before resubmitting for a direct translation. Document consultation may <br /> be charged as part of the translation service, but must be agreed upon in <br /> advance. <br /> 3. All translations should match the original version in terms of content and <br /> format. <br /> 4. The Translator will submit an electronic version of the translation. <br /> Documents must be formatted using an MS Word software program <br /> and/or submitted as a PDF so that County staff can open and read the <br /> document. <br /> 4. Duration of Services <br /> a. Term. The term of this Agreement shall be from 07/01/2012 to 06/30/2013. <br /> b. Scheduling of Services. The Provider shall schedule and perform his activities in a <br /> timely manner. Should the County determine that the Provider is behind schedule, it may <br /> require the Provider to expedite and accelerate his efforts, including providing additional <br /> resources and working overtime,as necessary,to perform his services in accordance with <br /> the approved project schedule at no additional cost to the County. <br /> c. The Commencement Date for the Provider's Basic Services shall be 07/01/2012. <br /> 5. Compensation for Basic Services. Compensation for Basic Services shall include all <br /> compensation due the Provider from the County for all services under this Agreement as provided <br /> in Section 3 above. <br /> a. The maximum amount payable for Basic Services shall not exceed $20,000 Dollars <br /> ($55.00 per/hour for interpretation and $0.18/word for translations). Payment for Basic <br /> Services shall become due and payable within thirty (30) days of Provider properly <br /> invoicing County. Payment shall be subject to provisions of Sections 5 (a)and(b). <br /> b. For Interpretation: County will compensate Provider for services rendered at an hourly <br /> rate. Per hour reimbursement will begin at the time the Provider meets with County staff <br /> for the appointment and ends at the time the staff and interpreter contact is completed. <br /> There will be a minimum of one(1)hour of service for an appointment. <br /> i. County will reimburse the Provider for one (1) hour of service in the event of a <br /> same day cancelled appointment. That includes appointments for clients who do <br /> not show up for an appointment, and for those who cancel an appointment with <br /> less than 24 hour notice. County will not reimburse for any Provider mileage. <br /> Revised June 2011 <br /> 4 <br />