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6 <br /> b. Each category of the "Food Service Specifications" as outlined in the bid <br /> package and incorporated by reference as an integral part hereof must be <br /> followed. <br /> c. Each meal shall comply with all applicable regulations of the Department <br /> of Health and Human Services, Administration on Aging, and the North <br /> Carolina Division of Aging Service Standards Manual, Volume I, <br /> Congregate Nutrition/Home Delivered Meals, pursuant to the Older <br /> Americans Act,as amended. <br /> d. Menu substitutions will not be allowed except under extreme <br /> circumstances. If such a circumstance arises, food substitutions shall be <br /> approved by the person(s) responsible for menu review to ensure meals <br /> meet one-third of the daily Recommended Dietary Allowances. The <br /> dietitian responsible for menu review must be consulted and give approval <br /> to the substitution at least one (1) day prior to the proposed change. <br /> Documentation that the substitution has been approved must be on file <br /> within 90 days of serving or, in the case of the fourth quarter of the state <br /> fiscal year, not later than July 31. Meals with substitutions not approved <br /> in this manner are not eligible for reimbursement. Any deviation from the <br /> certified menu must be documented by a menu change form and the <br /> specific food substitution listed. The menu change form must be dated <br /> and signed by the person authorizing the change. Change forms shall be <br /> kept on file with the certified menu for audit. The Caterer will be <br /> responsible for assuring that all menu substitutions meet one third(1/3) of <br /> the daily recommended dietary allowance for adults over age 60 and <br /> conform to the meal pattern as set forth by North Carolina Division of <br /> Aging and Adult Services. All permanent changes in menus must be <br /> documented and recorded at the time they are incurred and all <br /> substitutions must include the same nutritional requirements as the <br /> original item. All permanent changes must be approved by County prior <br /> to food service. No more than one substitution, whether temporary or <br /> permanent,are allowed per month. <br /> • e. Any meal that does not meet one-third (1/3) RDA and the meal pattern <br /> and service standards, and is served to an eligible adult,is not a reportable <br /> unit of service for reimbursement or USDA entitlement. <br /> 11.Meals will not be served on the following days and the holiday schedule to be <br /> observed for the purpose of this Agreement is as follows, but may be altered by <br /> mutual written agreement of the parties. <br /> New Year's Day <br /> Martin Luther King Jr.Day. <br /> Good Friday-Easter <br /> Memorial Day <br /> Independence Day <br /> Labor Day <br /> Thanksgiving Day and day after <br /> Christmas Day and the days preceding and following it <br /> 12. Caterer will invoice County monthly at the rate of $5.00 plus sales tax per <br /> congregate meal delivered which includes delivery charge. Billing by Caterer <br />