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ii. The Provider will interpret the information being shared between client/family and <br /> staff as clearly as possible, without additional personal comments or biases on the <br /> topic being discussed. <br /> iii. The provider when providing translation services will translate the information as <br /> clearly as possible without changing the meaning and the intent of the document. <br /> iv. The Provider will interpret and translate the information to the best of his/her ability. <br /> c. Client Confidentiality. <br /> i. The Provider acknowledges that she/he may have access to information that is <br /> confidential and provided by state and federal laws and agrees to comply with all <br /> privacy policies, regulations, and laws as well as the Health Insurance Portability <br /> and Accountability Act(HIPAA)of 1996(P.L.104-191). <br /> ii. The Provider agrees to protect confidential information (e.g., client name, <br /> appointment type,telephone number, health information)that he/she may receive in <br /> doing business with County. The Provider should ensure proper, safe storage and <br /> protection of client information during use, and shredding/deletion of such <br /> information when it is no longer necessary for business purposes. <br /> iii. Breaches of client confidentiality will result in automatic termination of this <br /> Agreement. <br /> d. Scope of Services. <br /> i. Procedures and Guidelines Upon Acceptance of an Interpretation Assignment: <br /> 1. The Provider agrees to give at least 24 hour notice if he/she is unable to <br /> participate in a scheduled client contact. <br /> 2. The Provider will be expected to make confirmation phone calls to clients in <br /> advance of an assigned appointment, when feasible, and when the Provider <br /> is provided the information by County staff. The Provider should notify <br /> County staff as soon as possible if the client has told the Provider that he/she <br /> will not be able to make the appointment and/or if he/she needs to <br /> reschedule. These confirmation calls will not be paid for separately, but are <br /> considered part of the service when the Provider accepts an assignment for <br /> an appointment. <br /> 3. The Provider shall not have contact with County clients without County <br /> staff being present, unless specifically asked by staff to call clients to <br /> confirm or schedule appointments. It is not acceptable for the Provider to <br /> give out his/her home telephone number or cell phone number for later <br /> contact between the family and Provider. <br /> ii. Procedures and Guidelines when the Provider Accepts a Translation Assignment: <br /> 1. When asked to translate from English into the second language,the Provider <br /> will review the original English version and request any clarification from <br /> County staff prior to translation. <br /> Revised June 2011 2 <br />