Orange County NC Website
Consolidated Agreement-FY13 Page 6 of 22 <br /> b. The Department shall execute written agreements with all parties who invoice the Department <br /> for payment for the provision of services to patients. Exceptions may be permitted in cases <br /> where the patient has a preference for a non-contracted provider and that provider verbally <br /> agrees to abide by program requirements and to accept program payment as payment in full. <br /> c. The Department,when subcontracting,must meet the following conditions: <br /> 1) The Department is not relieved of any of the duties and responsibilities provided in this <br /> agreement. <br /> 2). The subcontractor will agree to abide by the standards contained herein or to provide such <br /> information as to allow the Department to comply with these standards. <br /> 3). The subcontractor will agree to allow state and federal authorized representatives' access to <br /> any records pertinent to its role as a subcontractor of the Department. <br /> 4). Upon request, the Department will make available to the State a copy of subcontracts <br /> supported with State/Federal funds. <br /> d. The Department must receive prior written approval from the state to subcontract when any of <br /> the following conditions exist: <br /> 1) The Department proposes to subcontract to a single entity fifty percent(50%)or more of <br /> the total state and federal funds made available through this agreement. <br /> 2) The Department proposes to subcontract fifty percent(50%) or more, or$50,000, <br /> whichever is greater, of the total state and federal funds made available through this <br /> agreement for a single public health service or program. <br /> 3) The Department proposes to subcontract for services in the Women, Infants and Children <br /> (WIC) Program. <br /> e. The Department shall mail a signed copy of all final public health Funding Authorizations to <br /> the DPH Budget Office, 1931 Mail Service Center, Raleigh,NC 27699-1931. The <br /> Department shall retain a copy of all Funding Authorizations,the monthly certified electronic <br /> printed screen of the Expenditure Reports with any amendments(via the Aid-to Counties <br /> Website), Consolidated Agreement,Agreement Addenda, Revisions and other financial <br /> records in accordance with the current Records Disposition Schedule for County and District <br /> Health Departments issued by the NC Division of Archives and History, Department of <br /> Cultural Resources and located on their website at: <br /> http://www.ah.dcr.state.nc.us/records/local/default.htm. <br /> f. The Department shall mail a signed original of the Food and Lodging Local Health Department <br /> Budget Form(DPH EH 2948 (A))to the Division of Public Health, Environmental Health <br /> Section, Environmental Health Services Branch,1632 Mail Service Center, Raleigh,NC <br /> 27699-1632. <br /> 2. The Department shall prepare and maintain a Local Appropriations Budget(reflecting the plans to <br /> use local appropriations or earned fees) for each activity covered by this agreement in a manner <br /> consistent with instructions provided in general budgetary guidance from the Division and the <br /> specific guidance from the respective programs and enter that budget information into the <br /> Electronic Aid to Counties Website for each activity funded under this agreement. <br />