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2 <br />In April 2012, HR staff became aware of the problem and thoroughly analyzed longevity <br />payments made since January 1, 2004 t o all active employees with prior Orange County <br />service. This analysis revealed that the employees who have most consistently received correct <br />longevity payments were set up when Munis was originally configured. When the method of <br />recording prior service changed in 2007, some employees with prior Orange County service <br />began receiving higher payments and /or payments made earlier or later than provided in the <br />Personnel Ordinance. Since 2007, longevity overpayments of approximately $15,500 have <br />been made to 12 active employees with prior Orange County service. In addition, some <br />employees with prior Orange County service have received longevity payments on dates that do <br />not coincide with the effective date identified in the Personnel Ordinance. <br />Human Resources staff will correct Munis data for twenty employees with prior Orange County <br />service who have received incorrect longevity payments and /or correct longevity payments on <br />incorrect dates. Each employee will be notified in writing of the action and the effects on their <br />next longevity payment. <br />FINANCIAL IMPACT: The majority of the longevity overpayments have been made in previous <br />fiscal years. In FY 2011 -12, $1,642 in overpayments have been made. The total financial <br />impact in this fiscal year, including issuing funds for the underpayments made from 2005 to <br />2008, is $2,708. <br />RECOMMENDATION(S): The Manager recommends the Board approve: <br />• Approximately $15,500 in longevity overpayments, issued from FY 2006 -07 through FY <br />2011 -12 to 12 employees (ranging from $386 to $2,816 per employee) and not require <br />repayment; and <br />• The issuance of longevity payments totaling $1,066 to two employees who were <br />underpaid longevity from FY 2004 -05 to 2007 -08. <br />