Agenda - 06-19-2012 - 5g - Laserfiche WebLink

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5 maintain a Grade A or 90% Sanitary rating. A copy of the sanitation inspection will be sent out to the County each quarter. 7. Caterer shall immediately notify the County and TJAAA of any changes made in his/her license, Food Liability Insurance, and Grade A or 90% Sanitary Rating. This contract is in effect only as long as Caterer maintains a Grade "A" Rating and shall be terminated immediately upon change from a Grade "A" Rating and/or loss of Food Liability Insurance. 8. County's Senior Food Service Coordinator, or his/her designee, may conduct a formal on -site assessment of Caterer at least on a quarterly basis. County's authorized representatives, representatives from the North Carolina Division of Aging and Adult Services and TJAAA shall have the right to conduct on -site review of the food service operation and records related thereto at any reasonable time with or without prior notification. 9. Caterer shall keep full, complete and accurate records of all purchases and sales covered by this Agreement. All such records shall be kept on file for three (3) years (pursuant to Title 45 CFR, Part 74 HHS) after the end of the Federal fiscal year to which they pertain or any other period which the North Carolina Division of Aging and Adult Services or State reimbursement agency (N.C. Department of Human Resources) may from time to time designate. All records of Caterer relating to food purchases, storage, and preparation and transportation directly related to the meals delivered under this Agreement, shall be made available to the County, TJAAA or its authorized representative upon request. The County, and its' authorized representative, TJAAA and its' authorized representative, the North Carolina Division of Aging and Adult Services, the Administration on Aging of the Department of Health and Human Services, the United States and North Carolina Department of Agriculture, and the Comptroller General of the United States, upon request, shall have access to all such records for audit or review at a reasonable time and place and shall have the right to conduct on -site reviews of the food service operation with or without prior notification. 10. Caterer shall supply the recipes for meals to be delivered so as to ensure compliance with the U. S. Department of Health and Human Services Public Law 95 -478 and the North Carolina Division of Aging and Adult Services meal -type requirements. Caterer will plan four menus per year. These menus will be submitted to the TJAAA in the format acceptable by TJAAA for review no later than two weeks in advance of proposed use. The menus, at that point, will have been approved by the County. They must bear the original signature of a registered dietitian on each page of the menu, ensuring that the Federal regulations stipulating nutritional standards for older adults have been satisfied. The dietitian may be a volunteer, contract agent or an employee of the Caterer. a. All meals must meet the following basis specifications: Calorie content must be a minimum of 700 calories per meal and the meal provide 400 mg. of calcium. The fat content should be no more than 30% of total calories and the meal may not exceed 1300 milligrams of sodium. Full meal requirements are contained in the North Carolina Division of Aging and Adult Service Standards Manual for Congregate Nutrition/Home Delivered Meals. (http://www.ncdhhs.gov/aging/svcstd/nutrition.pdf)