2012-136 Visitors Bureau - Vision Point Media Inc for Website Up Date

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Scope of Work Chapel Hill Orange County Visitor's Bureau Website Design & Development I Revised Statement of Work Account Management & Communication 13 VisionPoint Marketing provides a supervising Account Manager for day -to -day communications and ° management. All projects are managed from a master project plan with weekly scheduled progress reports z and calls to communicate status and completion of key milestones. Although your primary day to day point of D contact will be the Account Manager, VisionPoint Marketing executives Diane Kuehn and Tony Poillucci keep m plugged into all projects and will be part of the strategy and execution team throughout the lifecycle of the ZI relationship. Over the years, VisionPoint Marketing has developed and refined a project management and communication process that keeps all client and VisionPoint stakeholders abreast of progress, deadlines, potential risks and issues. For all web development engagements, the process is as follows after receipt of the client's engagement approval: Project Plan Account Manager develops a detailed Microsoft Project Plan with each task, dependency of tasks, milestones, deadlines, and responsible parties for each task. Internal Launch Meeting VisionPoint team holds an internal launch meeting to review the scope of work, existing research or assets provided by the client, preliminary competitive research and the draft Project Plan. Agenda VisionPoint sets a launch meeting / stakeholder interview visit with the client contact to include all client stakeholders with "sign off" authority and delivers an agenda to client to help them prepare for the client launch meeting. Client Launch Meeting VisionPoint and client hold a launch meeting and reach mutual agreement on Project Plan details and assignments. Weekly Progress Reports VisionPoint Account Manager will hold weekly conference calls with the client contact to review the written Weekly Progress Report. • The Weekly Progress Report will be emailed to the primary client contact and client "sign off" authorities each week prior to a conference call. These conference calls can take as little as five minutes and are pre -set for a standing day of the week and time. • Weekly Progress Reports review everything that was accomplished in the past week and all of the tasks by date that will be worked on over the next two week horizon. Any tasks that the client must do are specifically noted as a client assignment. In closing, please note that our clients consistently compliment us on our project management and execution. While we are proud of this, we still work with our clients and their particular working styles to adjust our project management style to suit the project at hand. 0 2012 VisionPoint Media, Inc.