2012-140 Tax Dept - Hunt, Smith and Snow LLC for Tax Assessment Consulting Services

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Aoi ,f -) ,VU [Departmental Use Only] TITLE Tax Assessment Consultation Services FY 2012 -13 ORANGE COUNTY NORTH CAROLINA CONTRACT UNDER $25,000.00 THIS AGREEMENT, made and entered into this 19'14 day of June, 2012, ( "Effective Date ") by and between Orange County, North Carolina, a body politic and corporate organized under the laws of the State of North Carolina, (the "County "), party of the first part; and Hunt Smith & Snow LLC (the "Provider "), party of the second part; WITNESSETH: For the purpose and subject to the terms and conditions hereinafter set forth, the County hereby contracts for the services of the Provider, and the Provider agrees to provide the following services to the County in accordance with the terms of this Agreement, time being of the essence: Provider represents and agrees that Provider is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner to the satisfaction of the County. Provider shall be responsible for all errors or omissions, in the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts at no additional cost to the County. Provider agrees that Provider shall not sub - contract any of the services to be provided in this Agreement, nor shall Provider assign any right or responsibility granted or required by this Agreement, without the prior written approval of the County. SPECIFIC TERMS 1. Term. The term of this Agreement shall be from June 6, 2012 to August 5, 2012. This Agreement may be extended for an additional one month at the discretion of the County Manager. In no event shall this Agreement extend beyond September 5, 2012; unless there is a writing modifying this Agreement signed by both Parties as an amendment to this Agreement. 2. Scone of Services. The services and/or materials (hereinafter referred to collectively as "Services ") to be furnished under this Agreement are as follows: The Provider will provide Tax Assessment Consulting Services to the Orange County Tax Department. The Provider will conduct an initial assessment of assessment services. Based on the assessment the Provider and the Interim Tax Administrator will develop a mutually acceptable work plan with milestones for the Provider to complete during the term of the Agreement. This work plan once completed will be attached and become a part of this Agreement as Attachment A, Scope of Work, which is hereby incorporated into this Agreement. Provider shall provide at least twenty (20) hours of on -site consultation, Monday through Friday during the regular business hours of the Tax Administration Office. 3. Payment: The County agrees to pay at the rates specified for Services satisfactorily performed in accord with this Agreement. The amount to be paid by the County shall be at a rate of sixty -five dollars per /hour, but the maximum amount payable shall not exceed Twenty Thousand Eight Hundred dollars, ($20,800). Payment shall be made monthly within thirty (30) days of an invoice properly submitted to County. Should Provider fail to perform its duties under the terms of this Agreement, County may, without fault or penalty, withhold any payment associated with the work to be performed until such time as said work is completed. 4. Non — waiver: Failure by County at any time to require the performance by Provider of any of the provisions hereof shall in no way waive or affect the County's right hereunder to enforce the same, nor Revised June 2012