2001 NS Health - State Department of Health and Human Services

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Consolidated Agreement - Final 7 c. All fees collected shall be used in the current year or succeeding fiscal years. d. Use of program income generated by the expenditure of Federal categorical funds will be governed by applicable Federal regulations, including, but not limited to, 45 CFR 74. e. When preparing Local Appropriation Budgets, i. Line item 9000 on the program budget form must be used to budget the total of line items 101, 102 and 103. ii. Line item 102 on the program budget must be used to budget TXIX earned revenues. iii. Line item 103 on the program budget must be used to budget other earned revenues. f. When reporting expenditures: i. Line item 9000 on the Local Expenditure Report must be used to report the total of line items 101, 102, 103. ii. Line item 102 on the Local Expenditure Report must be used to report TXIX earned revenues that were expended. iii. Line item 103 on the Local Expenditure Report must be used to report other earned revenues that were expended. g. A local account shall be maintained for unexpended earned revenues (i.e., TXIX fees, private Insurance or private pay (cash). Accounts shall be maintained in sufficient detail to identify the program source generating the fees. h. The amount of Title XIX fees budgeted and expended in FY 2001 -2002 must equal or exceed the amount of Title XIX revenues earned during FY 1999 -2000. The state will not approve program activity budgets that do not include an amount of Title XIX fees sufficient to meet the requirements of this section. The State may waive this requirement if the Department provides sufficient justification. 5. The Department shall submit a monthly report of actual expenditures of the Department according to instructions provided with Local Expenditure Reports, Form 2949 and Form 2950. a. The Department shall submit monthly expenditure reports for all programs to the State within 20 days from the end of the reporting month. Failure to meet the reporting deadline will result in the exclusion of those expenditures in the Steps Out payment for that month. The Department must submit monthly expenditure reports consecutively throughout the agreement period. If expenditure reports are not submitted on a consecutive basis, Steps Out payments cannot be made until the overdue expenditure reports are received. (i.e., A September services expenditure report received prior to October 20 will not be reimbursed unless the July and August services overdue expenditure reports are also received prior to October 20.) b. When reporting program activities that are funded by federal funds, these expenditures must be reported according to the authorized federal funding. This is extremely critical since payment of federal funds cannot be made prior to their effective date (i.e., program A during the course of a state /county fiscal year is funded from two (2) separate Federal Fiscal Years— 3 months from FFY 01 and 9 months from FFY 02. — In order to claim reimbursement of these federal funds, 3/12 of the Expenditures must occur and be reported in the 3 months of FFY 01 and 9/12 of the expenditures must occur and be reported in the 9 months of FFY 02.