2001 NS Health - State Department of Health and Human Services

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Consolidated Ayceement - Final M iv. Upon request, the Department will make available to the State a copy of subcontracts supported with State /Federal funds. d. The Department must receive prior written approval from the state to subcontract when any of the following conditions exist: i. The Department proposes to subcontract to a single entity fifty percent (50 %) or more of the total state and federal funds made available through this agreement ii. The Department proposes to subcontract fifty percent (50 %) or more, or $50,000 which ever is greater, of the total state and federal funds made available through this agreement for a single public health service or program. iii. The Department proposes to subcontract for services in the Women, Infants and Children Program. e. The Department shall retain all Funding Authorizations, Local Health Department - Local Appropriations Budget, revisions, Consolidated Agreement, Agreement Addenda, and other financial records in accordance with the current Records Disposition Schedule for County and District Health Departments issued by the NC Division of Archives and History, Department of Cultural Resources. 2. The Department shall prepare and maintain a Local Appropriations Budget for each activity covered by this agreement in a manner consistent with instructions provided in general budgetary guidance from the Division and the specific guidance from the respective programs. a. The Department shall prepare budget revisions to their Local Appropriation budgets when appropriations will be increased or decreased. b. The Department shall submit all revisions to Local appropriations budgets prior to the end of the term specified in this agreement. Budget revisions received by the State after the end of the agreement period will be returned without action. 3. Departments having the WIC Program shall limit the total expenditures for July, August, and September (1St quarter of the State /County Fiscal Year) to no more than one -fourth (1/4) of their total budget for the Agreement Period. If any encumbrances are recorded for July, August or September, to be paid in subsequent months, these expenditures must be accounted for in the 25% limit imposed for July, August and September expenditures. 4. The Department shall observe the following conditions when budgeting and reporting earned revenues: a. Locally appropriated funds may not be supplanted by earned revenues from persons, or public or private third party payors. Such revenue shall be used for the activity that generated the revenue, except in the WCH Section programs where there is some flexibility (see "b" below.) b. All earned revenue must be budgeted and spent in the program that earned it except, i Revenue generated by WCH Section Programs may be budgeted and expended in any WCH Section Program activity. ii Revenue generated by a local clinic or program that has no state funded activity budget (no state funds) should be budgeted and associated expenditures reported in a state program activity that most closely matches the deliverables of the respective state program. This process will enable the collection of total expenditures in public health.