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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: June 5, 2012 <br />Action Agenda <br />Item No. <br />SUBJECT: Authorization to Proceed with Development of New Fire Protection Contracts <br />with the North Chatham Fire Department, the Town of Carrboro, and the Town <br />of Chapel Hill <br />DEPARTMENT: Emergency Services PUBLIC HEARING: (YIN) No <br />ATTACHMENT(S): <br />1. North Chatham Volunteer Fire <br />Department — Fire Protection <br />Contract <br />2. Town of Carrboro — Fire Protection <br />Contract <br />INFORMATION CONTACT: <br />F. R. Montes de Oca, 245 -6100 <br />Annette Moore, 245 -2317 <br />Michael Talbert, 245 -2153 <br />PURPOSE: To approve the recommendation from the Emergency Services Workgroup to <br />proceed with the development of New Fire Protection Contracts with the North Chatham Fire <br />Department, the Town of Carrboro, and the Town of Chapel Hill for implementation by July 1, <br />2013, and to authorize the Chair to send letters to the three entities providing notice of plans to <br />terminate the existing fire protections contracts as of June 30, 2013. <br />BACKGROUND: On September 13, 2011 the Board was presented options for changing fire <br />districts to improve insurance ratings for the 1,156 properties located outside of six road miles <br />from the closest fire station located in their fire insurance district. This is an issue brought on by <br />modern technology and the property insurance underwriters. All of the solutions discussed by <br />the Emergency Services Workgroup are intended to improve fire insurance ratings for <br />homeowners outside of six -road miles of the fire station that provides coverage to the property. <br />However, each solution will have unintended consequences. The Southern Triangle Fire <br />Protection District has 112 homeowners that are located outside of six -road miles of the fire <br />station that provides coverage to the property. <br />The Fire Protection Contract with the North Chatham Fire Department is for both the Damascus <br />and Southern Triangle Fire Districts and provides fire protection services within the boundaries <br />of Damascus and Southern Triangle Fire Districts. The contract renews automatically each <br />fiscal year on the 1St day of July, and continues in effect until terminated by either party hereto, <br />upon 365 days written notice to the other party. <br />Town of Chapel Hill Fire Station # 5 is located less than three road miles from the 112 <br />properties in the Southern Triangle Fire District and less than 5 road miles from all parcels <br />within the Southern Triangle Fire district. <br />