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(5) Provide quarterly progress reports to the NCEM exercise program <br />manager, as described in Attachment B, incorporated by reference herein, <br />by the following dates: 15 January, 15 April, 15 July, and 15 October. <br />(6) Comply with the applicable federal statutes, regulations, policies, <br />guidelines and requirements, reporting requirements and certifications as <br />outlined in the applicable USDHS Program Guidelines and Application <br />Kits and Grant Award and Special Conditions documents. <br />(7) Maintain grant management filing system as required in Attachment D, <br />incorporated by reference herein. <br />(8) Retain all original records pertinent to this MOA for a period of five <br />years following the date of the closure of the grant award, or audit if <br />required, or longer where required by law. However, if litigation, claim <br />or audit has been initiated prior to the expiration of the five -year period <br />and extends beyond the five year period, the records shall be retained until <br />all litigation, claims or audit findings involving the records have been <br />resolved. <br />(9) Comply with current federal suspension and debarment regulations <br />pursuant to OMB Circular A -133 which states in pertinent part that <br />"[e]ffective November 26, 2003, when a non - federal entity enters into a <br />covered transaction with an entity at a lower tier, the non - federal entity <br />must verify that the entity is not suspended or debarred or otherwise <br />excluded. Sub - grantee shall be responsible to ensure that it has checked <br />the federal Excluded Parties List System (EPLS) to verify that contractors <br />or sub - recipients have not been suspended or debarred from doing <br />business with the federal government." <br />(10) Ensure that FY 2010 HSGP exercise funds are not used to support the <br />hiring of any personnel for the purposes of fulfilling traditional public <br />safety duties or to supplant traditional public safety positions and <br />responsibilities. <br />(11) Non - supplanting Requirement. Federal grant funds will be used to <br />supplement existing funds, and will not replace (supplant) funds that have <br />been appropriated for the same purpose. <br />(12) All materials publicizing or resulting from award activities shall contain <br />this acknowledgement: "This project was supported by a Federal award <br />from the U.S. Department of Homeland Security, Office of Grants and <br />Training and the North Carolina Department of Crime Control and <br />Public Safety, Division of Emergency Management. " Use of the federal <br />program logo must be approved by DHS. Printed as a legend, either <br />below or beside the logo shall be the words "100 percent Funded by U.S. <br />Department of Homeland Security. " <br />Page 4 of 13 <br />