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procedure for use of school facilities by non - school entities in effect at the time of the proposed <br />use of the Fields. The parties understand and agree that the Town and the County will work <br />together to coordinate programming of the use of the Fields when school is not in session and <br />that the Town will be the lead entity for programming such use and communicating with the <br />Board of Education regarding the same. <br />The Board of Education, the County and the Town will make the soccer fields available <br />for use on a Fall weekend each year for a community festival for the Hispanic population, <br />provided that the event be scheduled at least sixty (60) days in advance to allow for program <br />planning by the Town, and the County. Minor alterations in the schedule for use of the Fields <br />Use may be made, from time to time, by representatives of the parties without formal approval of <br />the parties as long as such alterations and the name of the representative authorizing such <br />alterations are documented in writing. <br />4. Utilities, Maintenance and Upkeep <br />The Board of Education shall be responsible for, and shall bear the full cost of, upkeep <br />and routine maintenance of the Fields, including sod and irrigation facilities. However, costs <br />associated with extraordinary maintenance and repair of the portion of the irrigation system <br />servicing Field 3b, including labor, supplies and materials, shall be divided equally among the <br />parties. The Board of Education will not undertake or contract for such extraordinary <br />maintenance and repairs of Field 3b without the prior consent of the Town and the County. <br />(a) As set forth in paragraph 1(a), the Town and the County, or either of them, may, <br />at their own cost and expense, install and maintain lights at one or more of the Fields. The party <br />or parties installing lights at the Field(s) shall be responsible for the maintenance and upkeep of <br />the light system. The Board of Education may use the light system, provided that the Board of <br />on <br />