Agenda - 05-15-2012 - 5k - Laserfiche WebLink

Browse Search

25 e'~~ c.yr P $ ~~~I C~~~' C L A R t O N and the public at large will be an important part of the project, and we offer ideas at the end of the "Approach and Methodology" section that follows. 4. APPROACH AND METHODOLOGY Following is a summary of our team's outline of the work plau appraach. We offer this approach based upon our experience in preparation of similar plans in other communities, and our understanding of the objectives of this Southem Orange Campus Master PIan initiative. We maintain flexibility in offering this approach, and would be pleased to discuss adjushnents or changes proposed by County staff. The work plan is followed by a project schedule, which shows how the project will be completed within an 8-month t~eframe (up to the point of submittal of application mateciais to the Town of Chapel Hill for review and approval). The work program consists of six tasks, listed below. We note above ' how this initiative needs to be approached as a collaborative ventute involving ~coordinated work by the consultant teaw and County staf~ Roger Waldon will serve as project manager, and we expect that approximately 15-20% of his time will be allocated to this groject for the duration of work We estimate that this scope of work would involve approximately 700-1300 hours of consultant professional time, broken out by task as shown below (will vary according to agreed-upon fmal scope of services). Tasks 1 and 2 occur at the start of the project Work on Tasks 3-5 move along in a manner that incorporates public feedback Task 6 follows at the end of the project, bringing a completed Mastet Plan into and through required ptocesses for review and approval. Following a description of the individual tasks are suggestions regarding community involvement strategies. TASK 1: PROJECT lNITIATION AND CITIZEN ENGAGEMENT STRATEGY In Task 1 the Clarion team and Oraage County staff will meet to establish the detailed calendar and scope for the project. A liaison structure to assvre smooth, day-to-day project management and cdordination will be put in place. This scope assumes that staff management of the project will consist of a single staff lead person (a Project Manager) who will be the primary local contact Roger R7aldon will serve as the primary point of contact for the consultant team. Orange County staff will transmit to the Clarion Team all relevant background documents and information for review, including transportation studies, envuonmental studies, infrastructure studies, related plans and studies, reievant regulations, and other relevant background studies and information. Copies in both digital and hard copy fonnat shall be transmitted to Clarion whenever possible. The Clarion team will work with the County to obta.in GIS datahases. The consuttant team, worldng with Orange Couaty staff, will review recent and current County practices for citizen/stakeholder engagement to determine wIuch of those practices aze appropriate for this projec~ Those practices will then be supplemented with ideas suggested by Clarion based on past experience (such as possible keypad polling events, workshops) to construct a Citizen Engagement Strategy that will be used throughout this process. tnteractive Meetirsgs V~'e often use keypad poll"sng technalogy in me~[ings ta gain immeaiate feedhac#c from atten~'ees. 3h'ss technique alio~ns us io quickly get a sense of :~ova the c~mmunity .eacts to differenc cc~ncepts and id:as; and nrov:des r~a~-time ~•es~onse to mz~tinca attendees. Southern Oranee Campus Master Plan Page I2