Agenda - 05-15-2012 - 5e - Laserfiche WebLink

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• Understanding of and familiarity with services sought by County. • Project personnel, personnel experience, and use of subcontractors. • Proposer's experience and operation record, including and past experience with providing similar services to other jurisdictions. • Proposer's technical expertise, knowledge, and understanding of applicable laws, rules, and regulations. • Proposer's project approach. • Facilities to be used to process/manage collected waste materials. • Cost of providing services (flat per pound rate) cost of materials if applicable. • Financial capacity for handling services, including insurance coverage, and proposer's ability to protect County from liability associated with operating the HHW and CESQG. • References, including accurate listing of contract information for contacts. After closely evaluating each proposal, Clean Harbors Environmental Services was deemed as submitting the most responsive proposal. The proposal stated interest in extending the collection service to the Walnut Grove Convenience Center and conveyed the importance of safety and following Federal, State, and Local regulations. The proposal also gave a detailed explanation of the project approach and the importance of a smooth transition befinreen vendors. Clean Harbors also gave a detailed description of its current collection and processing practices assuring all hazardous waste would be handled responsibly. The proposal of $.56 per pound for the processing of the material is four cents less than the current contract and the least costly proposal of the four proposals. Clean Harbors has been performing Household Hazardous Waste collections since 1985 and is located in Reidsville, North Carolina. Its close proximity will allow its staff to respond quickly to any emergencies and will also allow the company to provide replacement site attendants for both locations fairly quickly in the event a site attendant does not show up for work. Clean Harbors operates collection events throughout North Carolina and provides hazardous waste management for businesses throughout the Triangle which will allow it to be flexible for collection at both of County locations. For FY 2012-2013 the HHW program is projected to divert as much as 130 tons of hazardous material from the County's waste stream. This proposed agreement engages Clean Harbors for five years with an option for finro (2) two-year extensions. FINANCIAL IMPACT: The total projected cost of this agreement for FY 2012-2013 is $204,000. This amount is included in the proposed Solid Waste Management Departmental Budget. The compensation and payment provisions maintain a fixed price of $0.56 per pound of residential and conditionally exempt small quantity generator commercial hazardous waste and one full time site attendant at both the Eubanks Road Facility and the Walnut Grove Convenience Center. RECOMMENDATION(S): The Manager recommends that the Board approve the Household Hazardous Waste Agreement with Clean Harbors Environmental Services and authorize the Chair to sign the Agreement.