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That summarizes the changes to the abstract that were made to add those ideas to what was put <br />together by the staff before that. <br />Commissioner Brown: Can you give me an example of the first type of funding? <br />Geof Gledhill: By purpose and function type funding? <br />Commissioner Brown: Yes. <br />Geof Gledhill: If you look at Attachment X, which is red, the first grouping -this comes from the <br />Orange County Schools' budget resolution for 2003-2004, which is the only document that we were able <br />to obtain in this short time that we had to pull this together. It lists instructional programs. I am not <br />certain what would be a purpose and what would be a function. But, for example, you could appropriate <br />your local current expense fund money, which is what the first grouping, section 1, of that budget <br />resolution reflects. The total of $19 million in local current expense fund, of which $17,205 comes from <br />the County's per pupil allocation. Yau could allocate in the budget regular instructional programs, <br />special instructional programs, co-curricular instructional programs, and so forth, if you were so inclined. <br />That has not been the practice of the Orange County Board of Commissioners for as long as I know. <br />Your practice has been to go to the bottom line and do a per pupil allocation, and then allow the schools <br />to create the allocations in their budget. The schools are required to submit to you in a budget request <br />these allocations. And then you can appropriate on that basis and then they must, in turn, adopt on that <br />basis if you direct them to, if you appropriate it on that basis. <br />Commissioner Carey: And if we appropriate on that basis, in order for the school system to <br />make any changes to that, they'd have to come back to us for approval of any changes. <br />Geof Gledhill: Within limits. The other attachment that was added is Attachment Y, which is <br />also red. And it explains in subsection B, the degree to which the budget can be changed by the Board <br />of Education. And there is leeway for the Board of Education to reallocate, but beyond that leeway, it <br />would have to be approved by the Board of County Commissioners. <br />Commissioner Brown: Why was it that you could only obtain a copy of the Orange County <br />School Board's? <br />Geof Gledhill: I think the answer is because of the amount of time. <br />Commissioner Brown: How much time? <br />Geof Gledhill: A couple of days. I do not know what Donna Dean was able to obtain as a <br />document from the Orange County Schools. I think just because of the amount of time, it is the only one <br />that could be obtained in the short time. <br />Rod Visser: What we were actually trying to retrieve was some kind of document that may have <br />existed. We started with the State Department of Public Instruction to see if there was something on the <br />website that lays out what the budget format for this is, and it may be out there and we just didn't find it <br />in a short period of time. So we do not mean to suggest that we did not get what we asked for from <br />either school system or anything like that; we were just trying to pull together information about what <br />generically is the uniform school budget format. <br />Geof Gledhill: Although it does not show up in this attachment, each one of those categories <br />like regular instructional programs, special instructional programs, has a corresponding number, count <br />number, in the uniform budget format. That is not shown in the way this is presented, but those da <br />appear in the base document that the schools used to put their budget together. <br />Commissioner Halkiotis: It says the Board of Education may amend the budget to transfer <br />money to or from the capital outlay fund, to or from any other fund, with the approval of the Board of <br />County Commissioners to meet emergencies, unforeseen and unforeseeable at the time the budget <br />resolution was adopted. Then it goes on, when such an emergency.....lsthls just for emergency <br />situations and that's all? <br />Geof Gledhill: Yes. <br />Commissioner Halkiotis: So it is not standard operating procedure, day-to-day business stuff, <br />it's just for an emergency. And how is an emergency defined? <br />Geof Gledhill: I don't think that it is. The one thing that I will say about it is that it has to be <br />something that arises after the adoption of the budget. I don't have any experience with this; I don't <br />think the County has had any experience with this. I don't know what would be regarded to be an <br />emergency. It's probably something you would recognize if it happened. <br />