ORD-2001-001 Personnel Ordinance Revisions Acting Appointments and Position Coverage, Administrative Leave and Funeral Leave

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Specify the options available in providing position coverage including: ✓ An acting appointment of an internal or external candidate or ✓ Reassignment of duties among internal staff or hiring external staff or using contractual services to enable services to continue. Provide that if the leave continues beyond six months, the County Manager (or in the case of the Health or Social Services Director, the appropriate Board) initiates discussions with the department or division head on leave to develop a more definitive long term coverage plan. Administrative Leave As presently written the Personnel Ordinance does not clearly state who makes any decision to modify County operations in the event of hazardous weather, although it is provided under the County's Hazardous Weather Plan that the Manager makes such decisions. The Attachment 2 draft revision to the Administrative Leave section of the Personnel Ordinance would clarify the Ordinance by stating that the County Manager may modify County operations in accordance with the Hazardous Weather Plan, including determining any closings or delayed openings. This is a clarification in the written document only and does not represent any change in policy or practice. The draft update also takes account of the addition of Personal Leave Days since the policy last was updated. Funeral Leave The Orange County Personnel Ordinance provides up to three days of Funeral Leave for permanent full time or part time employees when there is a death in the employee's immediate family. The Attachment 3 draft Personnel Ordinance revision is to clarify and update the policy as noted below: • To clarify that the immediate family members covered are those specifically defined in the Personnel Ordinance. To add brother and sister to the immediate family members covered. To clarify the time covered by Funeral Leave and time not covered. FINANCIAL IMPACT: As to Acting Appointments and Position Coverage, funds from the approved budget for the fiscal year are used to the extent funds may be needed to provide position coverage for a specific situation. As to Administrative Leave and Funeral Leave, the changes have no financial impact. RECOMMENDATION(S): The Manager recommends that the Board approve the attached Personnel Ordinance revisions (Acting Appointments and Position Coverage, Administrative Leave and Funeral Leave) effective January 18, 2001.