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3/7/2012 3:25 PM iGMT} Fro~: ORHNGE C~iTY PIktCF~Sit~ 919-644-3324 To: 12524~322 Fage 2& oF 29 <br />dacumentation as listad in the contract docutnents. Failure #~ cc~mpl3Y ivith <br />procedural requirements as de#ined in contract docw~~ents mayrender that bid as <br />n<an-respunsi.ve ~.n.d may resutt in rejectipn o.f the brd anci award tc~ the next lowesi <br />responsible ~id respansive hidder. <br />i. lipon being nam~d apparent loi~ bidd~r, the bitlder shall ~rnvide an atlidatTit that, <br />lists tU~ prop~rkion oft~e ~~:ork to be pei•faimecl by MBEs. Ifthe 11~B~s da not <br />accoutit ~or teti perceni (IO°/a) af thz confract price, the b.idder must subinit an <br />AfCdavit that verifies the bitider's gaoci faith ef~~rts by e;ertiiying tt~at it has <br />uiidertaken at least iiti~e of the faIlc~tving ren (10) steps: <br />1. Contacted minority businesses ehat reasonabh~ c~uld ha~-e be~n expected <br />ta submit a qunts and that ~~vere knu~~+n to the contract or available an these <br />State or l~c~al gazTe~~nmc:nt-maintained lists at least ten (10) days before the bid <br />or propusal date and notifi~ing them afthe natut•e and scope ofthe <br />work to be perfoimed. <br />2. ~Iacie the construction plans, specifications, and requirements available for <br />reuie~N bsT pmspecti~;e minority- businesses, ~r ~rovidix~g these documents <br />to them at Ieast ten (10) day~s before the hzd prapasals are due. <br />3. Bro~:e do~in or coinbined e~enients of work into economically feasible <br />units to facilitate minarit_y participation. <br />4. ~4Torked with niinority trade, community, ar contr~ctat• ar~anizations <br />iden#ifred by the Offace ofHistorical Underutilized Businesses and <br />inc~uded iu tbe bid documents that pravided assistanee in recruitment of <br />ininority businesses. <br />i. Attended an_y-grel~id meetings schedulecl bz- the gublic owner. <br />6. Provided assistanee in ~ettin~ required bond'ul~ or insurance or pro~idz~~g <br />alte~~na.tives to bonding or insurance far suhcontr~ctors. <br />7. Ne~o#iated in gaod faith with interest~d nunority businesses and did not <br />~-eject theni as unqualified v~~•ithout sound reasons based o~l th~ir <br />capaUilities. Any~•ejection ofa mnicaritybusiness based nn Iack af <br />~ualif~cations should liave the r~asons documented "m writing. <br />8. ~rovided assistance to an othersvise qualified minorily business in n~ed of <br />equipment, loan ca~i#al, lu~es uf credit, or joint pay agreements to seatire <br />loans, sugplies, or letters of credi#, including ~vaiving credit that iS <br />ordinarily required. Assisted minar'rty businesses in obfaining tl~e same <br />unit prieing zvith the bidder's suppliers in order to help ~he minoritv <br />businesses in estahlishi~~g credit. <br />9. 1Vegotiated joint venture and partnership arrangernents ~~itlr minority <br />busixiesses in order t~ increase opprn-tuiuties for ininoritv business <br />~articipation on a puk~lic construc#ion or repair project u-hen passible. <br />l~. Pravid.e quick pa~r a~reements and policies to enahle inuiority contractors <br />and suppliers ta meet cash-flow demands. <br />j. I7urin~; the co.tistructi~n of the project, if it becomes necessary to replace an MBE <br />subcontractor, advise the owner of the circurnstances involved, <br />k. I~ duruig the canstructiQn of a project, additianal subcantra~ting opportut~ities <br />beconie a~=aiiable, make a~o~d faith e.ffort to solicit subbids from l~~IBEs. <br />. liiBE Respansihilitias <br />~~t~'hile RIBEs are nat requir~d to become certified in order to participate in tliis program, it is <br />recomnieiided that fliey~ b~con~e certified aiid s11ou1d Yake advantage of the apprapriate technical <br />4 <br />MA~c-07-2012 10:31 From: <br />Id#1111 <br />Paae:~28 R=93~ <br />