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~ ~ ~/~ a ~ <br />. <br />_ RETURN THIS COPY TO THE CLERK'S <br />OFFICE FOR THE PERMANENT AC~ENDA FICE <br />ELECTRONIC DOCUMENT PROCESSING CONTRACT <br />This contract is drafted pursuant to proposal #5077, Bill Processing, as submitted by American <br />Business Forms to Orange County and datedFebruary 12, 2002. The proposal is incorporated <br />herein by reference. <br />By entering into a contract, both parties have agreed to be bound by the contract for 3 years, with <br />options to extend for two (2) additional 1-year terms subject to renegotiations by both parties. <br />Either party may terminate the contract, per the terms of the proposal, with 90 days notice. <br />Orange County will be responsible for any remaining inventory ordered specifically for their <br />use. <br />American Business Forms Responsibilities <br />A. American Business Forms will provide Electronic and Printed Documents <br />for your office for the specified period or term as indicated above including but not limited to <br />Registered Motar Vehicle "RMV" Original Notices, RMV Delinquent Notices, RMV Block <br />Notices, RMV Commercial Original Notices, Real Property Delinquent Notices, Real Property <br />Lien Advertisement Notice, and Letters for State Debt-Setoff Program. <br />B. American Business Forms will : <br />-Provide 8.5" x 11" bill/notice documents <br />- Provide outgoing envelopes <br />- Provide remittance envelopes <br />-Process the forms, including printing, sorting, folding <br />and stuffing the envelopes <br />- Validate Addresses <br />-bar-code all qualified out-going mailings <br />-mail finished pieces within 3 days of receipt of information and sample <br />approval from County. <br />-Process the mailings in a manner that will minimize the use of supplies and <br />postage costs to the extent practicable. Examples include, but may not be limited <br />to the following: <br />• Ensure that all non-postcard multiples are combined into one envelope <br />(i.e. more than 2 notices with the same name and address); and <br />• Ensure that all mail pieces such as 2 and 3 <br />ounces are manifested for additional postage savings. <br />Page 1 of 3 <br />