2002 S Health - N.C. Dept of Health & Human Services Consolidated

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Consolidated Agreement - Final Page 6 of 13 e. The Department shall mail a signed copy of all final Funding Authorizations to the DHHS Controller's Office, 2019 Mail Service Center, Raleigh NC 27699-2019. The Department shall retain a copy of all Funding Authorizations, Local Health Department-Local Appropriations Budget, Electronic Spreadsheet— Local Health Department/District Expenditure Report DHHS 2949, Signed Consolidated Agreement, Agreement Addenda, Revisions and other financial records in accordance with the current Records Disposition Schedule for County and District Health Departments issued by the NC Division of Archives and History, Department of Cultural Resources 2. The Department shall prepare and maintain a Local Appropriations Budget (reflecting the plans to use local appropriations or earned fees)for each activity covered by this agreement in a manner consistent with instructions provided in general budgetary guidance from the Division and the specific guidance from the respective programs. a. The Department shall prepare budget revisions to their Local Appropriation budgets when appropriations will be increased or decreased. b. The Department shall submit all revisions to Local appropriations budgets prior to the end of the term specified in this agreement. Budget revisions received by the State after the end of the agreement period will be returned without action. 3. (Local Earned Revenues)The Department shall observe the following conditions when budgeting and reporting earned revenues: a. Locally appropriated funds may not be supplanted by earned revenues from persons, or public or private third party payors. Such revenue shall be used for the activity that generated the revenue, except in the WCH Section programs, where there is some flexibility (see "b" below.) b. All earned revenue (officially classified as local funds) must be budgeted and spent in the program that earned it except, i Revenue generated by WCH Section Programs may be budgeted and expended (consequently reported) in any WCH Section Program activity. ii Revenue generated by a local clinic or program that has no state funded activity budget (no state/federal funds) should be budgeted and associated expenditures reported in a state program activity that most closely matches the deliverables of the respective state program. This process will enable the collection of total expenditures in public health per program. c. All fees collected shall be used in the current year or succeeding fiscal years. d. Use of program income generated by the expenditure of Federal categorical funds will be governed by applicable Federal regulations, including, but not limited to, 45 CFR 4. e. When preparing Local Appropriation Budgets, i. Line item 9000 on the program budget form must be used to budget the total of line items 101, 102 and 103. ii. Line item 101 on the program budget must be used to budget local appropriations.