2002 S Health - N.C. Dept of Health & Human Services Consolidated

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Consolidated Agreement - Final Page 11 of 13 7. The State shall be assured that the Department maintains expenditures of locally appropriated funds (MOE) for maternal health, child health, and family planning program activities equal to, or greater than, that reported on the Staff Time Activity Report for the period beginning July 1, 1984, and ending June 30, 1985. This figure will be increased annually based on a federally accepted inflation index (first updated FY 2000-2001 Agreement.) This revised baseline figure will be calculated and provided to Departments for use in budget preparation. This MOE shall be measured by salary equivalencies that are to be maintained in accordance with Section B.8 of this agreement. H. DISBURSEMENT OF FUNDS The State shall disburse funds to the Department as follows: 1. Monthly disbursements for each program activity will be based on monthly expenditures reported, and shall be adjusted either upward or downward accordingly. Reimbursement of approved expenditures for any report month cannot exceed one month's quotient of the total budget for the agreement period, except by specific authorization in the respective agreement addenda and Funding Authorization for that program. 2. Food and Lodging fees will be disbursed to the department by DEH in one sum the month following receipt of the Funding Authorization. 3. Funds for Childhood Lead Poisoning Prevention will be disbursed once per year. The number of confirmed cases identified in each county will determine the amount. A separate Agreement Addendum must be submitted in order to receive these funds. Funds for training will be disbursed upon request. 4. Subsequent to the notification of a revision of to a "Funding Authorization", increases or decreases in monthly payment amounts will be reflected in the payment the month following this occurrence. 5. Payments shall be suspended when expenditure reports are not received by the time specified in C. 5. a. and c. Payments will resume the month following the receipt of the delinquent expenditure reports according to the DHHS Controllers office schedule for Steps-Out payments issued December of each year for the following calendar year,. 6. Total payment by program activity is limited to the total amount of the "Funding Authorization" and any revisions received after the initial "Funding Authorization notification." 7. Final payments for the SFY will be made based on the Final monthly (May Services/submitted in June Report) expenditure report. Final payments will be equal to the difference between approved reported expenditures and the sum of previous payments up to the limits of the approved budget. Final payments should be made no later than the July Steps-Out period per the DHHS Controllers office schedule issued December of each year for the following calendar year, provided that an expenditure report (DHHS 2949 revised 5-03-01 electronic version) and the"Certification of Expenditures Form"for each month have been received by the DHHS Office of the Controller, and that the Staff Time Activity Report, 3389, Environmental Health Report, 3788, and Food and Lodging, 3888 have been received by the State. Corrections/Amendments to the Expenditures reported by Departments will not be accepted beyond 30 days past the end of the available funding dates of the award. For