Minutes - 20021111 - Laserfiche WebLink

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Chair Jacobs asked David Stancil to explain the history behind the plan for Southern Park, which he did. He made reference to item 2-d, which clarifies that the County Commissioners are the governing body responsible for the approval of capital funding, as opposed to provision of funds. The staff is asking that the Board provide feedback to Chair Jacobs and Commissioner Brown in terms of what sort of response we should make back to the Town regarding this process. Chair Jacobs said that he spoke with Mayor Foy and he had no problem with having equal representation, or having the Board feel comfortable with the way funding was allocated. He thinks that we are close to having an agreement, based on these changes. Commissioner Brown asked John Link about the timing for funding. John Link said that it is very similar to the process for schools. The funding hinges on the committee coming to a final agreement on the plan. There are two major payment occasions by the County. One is, after the committee has agreed on the final plan, money is needed to pay the architects. The second is when the project goes to bid. He recommends the County giving the remaining amount at this time. The County is only giving $2.8 million and that is it. Chair Jacobs said that the Board might want to consider reserving some money for the third soccer field, if there is going to be one. The Project Planning Committee will have to make a decision about the third soccer field before the project goes out to bid. Commissioner Halkiotis asked for information on how the concept of a contract firm has been successful. He would like to know the potential savings. Commissioner Carey asked for clarification on what we are going to do about the third soccer field — reserve the money and/or plan for two and footprint the third one. John Link asked Budget Director Donna Dean about the timeframe for funding. Donna Dean said that the bond funding matches up with Chapel Hill's timeframe. John Link said that we need to make sure that the County's date matches the Town's date before it goes out to bid. Commissioner Brown asked to see this in writing as soon as possible. Chair Jacobs said that we could forward this to Chapel Hill and put it on the agenda for December 2"' or December 10`h. The Board agreed to this. c. Park Facility Planning —Timetables and Summary Sheets The Board reviewed and considered a set of timetables and action plans for the planning and construction of new park facilities in the Capital Investment Plan. David Stancil pointed out a map for the Board's information only. This was a map of all the different park projects that are in the bond, are underway, or that have been identified in the previous discussion. Chair Jacobs asked when did the Smith Middle School field become Jolly Branch? David Stancil said that it has not. He said that you cannot even see Smith Middle School from this field. They have been trying to come up with a title for the field. David Stancil said that they would be bringing this item back for a decision at a later time. Chair Jacobs asked about the Homestead Park Aquatic Center and if there was a timetable for Chapel Hill. David Stancil said that there has been a plan for this facility, but he does not have all of the details. Chair Jacobs asked about the money for this. Donna Dean said that there was $3.5 million for 2003-2004. David Stancil said that to his knowledge there is no timetable from the Town on this project at this time. Chair Jacobs said that it would be nice to get the timetable from Chapel Hill in writing.