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Z. Responsibilities of the Regional System - The Regional System will remain <br /> organized with the statutory fi-amework referred to above and it shall be the <br /> duty of the Regional System to: <br /> A. Maintain a Board of Directors consisting of nine (9) members with <br /> three representatives fi-om each participating County. <br /> B. Meet at least once per quarter and conduct special meetings as required <br /> for transaction of Regional System business. <br /> C. Designate the Orange County Library as the Regional System <br /> Headquarters and the Orange County Financial Set-vices Director as <br /> Regional System's Fiscal Agent. <br /> D. Adopt an annual balanced budget no later than May 31" for all regional <br /> funds received from North Carolina Department of Cultural Resources <br /> and for all other grants and/or donations-received fi-om agencies or <br /> individuals for Regional System purposes. This budget must include <br /> appropriations to each County within the region for library operations. <br /> The County appropriations will be divided by three and disbursed <br /> evenly. Regional expenses such as personnel, operations and fiscal <br /> service fees, will be charged back evenly to each County. Funds <br /> appropriated to the Counties cannot be reduced without the approval of <br /> the Boards of Commissioners for each County. <br /> E. Insure that all regional reporting requirements to the State and Federal <br /> governments, as well as, any and all other grantors are met. <br /> F. Insure that all existing and future Regional System materials and assets <br /> are made available for use throughout the region. <br /> 3. Responsibilities of the Counties - It shall be the duty of the County to: <br /> A. Operate the libraries under the same rules, regulations, ordinances and any <br /> and all other procedures under which the departments of the Counties are <br /> required to operate. <br />