Agenda - 03-13-2012 - 5m - Laserfiche WebLink

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provide a location and means whereby members of the public may listen to the meeting and notice of the meeting shall specify that location. Rule 7. Location of Meetings. All meetings shall be held within the boundaries of Orange County except as otherwise provided herein. 1. A joint meeting with the governing board of any other political subdivision of this state or any other state may be held within the boundaries of either subdivision as may be stated in the call of the meeting. At any such joint meeting, the board reserves the right to vote separately on all matters coming before the joint meeting. 2. A special meeting called for the purpose of considering and acting upon any order or resolution requesting members of the General Assembly representing all or any portion of this county to support or oppose any bill pending in the General Assembly or proposed for introduction therein may be held in Raleigh or such other place as may be stated in the call of the meeting. 3. A meeting may be held in connection with a retreat, forum, or similar gathering solely for the purpose of providing members of the board with general information relating to the performance of their public duties. 4. A meeting may be held while in attendance at a convention, association meeting, or similar gathering solely to discuss or deliberate the board's position concerning convention resolutions, elections of association officers, and similar issues that are not legally binding upon the board or its constituents. Comment: See G.S. 153A-40(c). That statute also speaks of two other categories of gatherings that may be held outside the boundaries of the county: retreats, and meetings with the legislative delegation representing the county in the General Assembly. The statute expressly forbids the board to take any official action at any such meetings, so they are not mentioned in the proposed rule. However, such meetings are covered by the Open Meetings Law if a majority of the board is present and"deliberates"on public business. V. Agenda Rule 8. Agenda. (a) The county manager shall prepare the agenda for each regular, special and emergency meeting subject to review and approval by the chair and vice-chair.A request to have an item of business placed on the agenda must be received by 12:00 noon,Monday of the week prior to the.meeting. Any Board member may petition the Board to have an item placed on the agenda (b)The agenda packet for regular meetings shall include the agenda document,any proposed ordinances or amendments to ordinances,and supporting documentation and background information relevant to items on the agenda.A copy of the agenda packet shall be delivered to each member of the board at least ninety- six hours before the meeting. Documents in the agenda packet, if not previously available for public inspection, shall become so when packets have been delivered to each board member or left at his or her usual dwelling. Copies shall be available for members of the public in the clerk's office and at the Orange County Main Public Library. Quarterly Public Hearing Agendas would also be placed at the Chapel Hill Library. The agenda is also published on the countys web site,www.co.orange.nc.us.