Agenda - 03-13-2012 - 5m - Laserfiche WebLink

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considered.The person or persons who call the meeting shall cause the notice to be posted on the principal bulletin board of the county, located at the link Government Services Center in Hillsborough, and at or near the meeting place,and delivered to the chair and all other board members or left at the usual dwelling place of each member at least 48 hours before the meeting.In addition,the notice shall be mailed or sent by e-mail to individual persons and news media organizations who have requested such notice as provided in subsection(d), below. Only those items of business specified in the notice may be transacted at a special meeting,unless all members are present or those who are not present have signed a written waiver. A special meeting may also be scheduled by vote of the board in open session during another duly called meeting. The motion calling for a special meeting shall specify its time, place, and purpose. At least 48 hours before the meeting,the notice shall be posted on the principal bulletin board of the county and at the regular meeting place,and delivered to all board members not present at the meeting at which the special meeting was called. Only items of business specified in the motion calling for the special meeting may be transacted at a special meeting called in this matter unless all members are present and the board determines in good faith at the meeting that it is essential to discuss or act on the additional item immediately. Comment:See G.S. 153A-40(a)and G.S. 143-318.12(b)(2). (c) Emergency Meetings. The chair or a majority of board members may at any time call an emergency meeting of the board by signing a written notice stating the time and place of the meeting and the subjects to be considered. Written or oral notice of the meeting shall be given to each board member and to each news organization that has filed a written emergency meeting notice request with the clerk to the board, and whose request includes that organization's telephone number. Only business connected with the emergency may be considered at an emergency meeting. (d) Work Sessions, Committee Meetings or other Informal Meetings. The chair or a majority of the board members may schedule work sessions, committee meetings or other informal meetings of the board or of a majority of its members at such times and concerning such subjects as may be established by the board. The times and subject matter may be established by resolution or order of the board. A schedule of any such meetings that are held on a regular basis shall be filed in the same place and manner as the schedule of regular meetings. Work sessions and other informal official meetings not held regularly are subject to the same notice requirements as special board meetings. (e) Sunshine List. Any individual person and any newspaper, wire service, radio station, and television station may file with the clerk to the board of commissioners a written request for notice of all special meetings of the board. These are meetings not listed on the regular "Calendar of Meetings." Requests by individuals must be renewed on or before the last day of each calendar year and are subject to a $10.00 nonrefundable annual fee. Comment: The Open Meetings Law requires that any"official meeting" at which a majority of the board deliberates on public business must be open to the public and notice must be given. The last sentence of the rule embodies that principle.The rule goes beyond the Open Meetings Law in requiring a published schedule of work sessions or committee meetings held on a regular basis. G.S. 143-318.13(a) provides that if the board holds any regular, special, emergency, or other official meeting by use of conference telephone or other electronic means, the clerk shall