Agenda - 03-13-2012 - 5m - Laserfiche WebLink

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18 The exact wording of each motion and the results of each vote shall be reoorded in the minutes. On the request of any board member the board shall be polled by name on any vote. Minutes of closed sessions will be presented to the board during a closed session held under G.S. 143-318.11(a)(1). Motion to go into closed session should state that one purpose of the session is "to prevent the disclosure of information that is made privileged or confidential by G.S. 143-318.10(e)." Minutes and general accounts of closed sessions shall be considered sealed automatically. Closed session records shall be unsealed by board action if and when the closed session's purpose would no longer be frustrated by making these records public. Commen~ See G.S.143-318.10(cn and the discussion of minutes in Bonnie E. Davis, Harzdbaok for North Caryolina County Commissioners, sect~nd editiory reuiaad, by Joseph S. Ferrell (Chapel Hill, N.C.: Institute of Governmen~ 1985). G.S.143-318.11(d) pmvides tUat minutes and other x~emrds made of a claqed session may be withheld fiiom public ulspection as long as such in~on wouldfivstrate the purpose ofthe da5ed session. • Rule 31. Appointments. The board shall use the procedure as stated in the resolution for "Appointment and Orientation Process for Boards and Commissions" approved on April 6, 1992 and amended on March 15, 1994, August 8, 1994, November 3, 1999, November 22, 1999, December 7, 1999, February 14, 2000, June 6, 2000, March 6, 2001, April 20, 2004, and April 12, 2005 when making appointments to fill vacancies in the regular and short- term boards and commissions on which they make appointments. Appointments will be presented by the clerk to the board. Rule 32. Amendment of the Rules. These rules may be amended at any regular meeting or at any properly called special meeting that includes amendment of the rules as one of the stated purposes of the meeting. Adoption of these rules or an amendment thereof shall require an affixmative vote equal to a quorum. Commen~ I.ocal boarods may genexally amend their rules of px~ooedime whenever they choose, unless a statute or rule of the body that cneated the partic,ular board provides otheiwise. To ensure that any amendments adopted reflect the will ofthe board majrnitY, a vote equal to a quorum is xeqirired to appmve the amendment Rule 33. Reference to Robert's Rules of Order. To the extent not provided for in, and not conflicting with the spirit of, these rules, the chair shall refer to Robert's Rules of Order to resolve procedural questions. Comment: Robert's Rules of Order was designed to govern a large legislative assembly, and many of its provisions may be inappropriate for small boards. Nevertheless, it is the best source of Parliamentary procedure; care should simply be taken to adjust Robert's Rules of Order to meet the needs of small governing boards. Rule 34. The Clerk to the Board shall be the Sole County Of~cer Responsible for Presenting Documents to the Chair for Signature. The clerk shall review all such documents with the county manager and county attorney before they are presented to the chair for execution.